HR & Administrative Manager

Roles& Responsibilities

Location: Singapore

Job Summary

We are seeking a versatile and hands-on Human Resources & Administration Specialist to support our growing operations in Singapore. This role will be instrumental in building and managing the local office infrastructure and providing full-cycle HR support to our team. The ideal candidate will have experience in setting up new offices, handling local compliance, and managing end-to-end HR processes in a start-up or scale-up environment.

Key Responsibilities

1. Office Administration & Set-up

• Lead the end-to-end setup of the new Singapore office, including liaison with landlords, contractors, and vendors for design, renovation, and furnishing.

• Manage day-to-day office operations, including maintenance, supplies procurement, and vendor management.

• Ensure a safe, functional, and productive office environment.

2. Compliance& Documentation

• Prepare and submit required documents to local government agencies (e.g., MOM, CPF, IRAS) for new hires, transfers, and employment updates.

• Maintain accurate employee records and ensure compliance with Singapore employment laws and regulations.

• Support employee relations matters, including handling queries, grievances, and disciplinary processes

3. HR Operations - Employee Lifecycle Management

• Manage end-to-end employee lifecycle processes including onboarding, transfers, promotions, and offboarding.

• Conduct new hire orientation and ensure smooth integration into the company.

• Handle work pass applications, renewals, and cancellations.

4. Talent Acquisition & Team Building

• Partner with hiring managers to support recruitment for local positions, from job posting to offer management.

• Assist in building a strong local team and fostering a positive workplace culture.

5. Training& Development Support

• Coordinate and deliver foundational training for new employees.

• Support performance management and employee engagement initiatives.

Requirements

• Minimum a Diploma in Business Administration, or related field.

• Minimum 1 year of experience in HR generalist and office administration roles, preferably in a start-up or multinational environment.

• Strong knowledge of Singapore employment laws and statutory requirements.

• Prior working experience in construction firm.