Business Ops Support/Finance Admin | 6-month Maternity Cover

Key Responsibilities

Financial Operations & Month-End Closing

• Support month-end closing activities by compiling, validating, and maintaining financial data to ensure timely and accurate reporting.
• Assist in preparing financial reports, reconciliations, and management reports, including A&M reports.
• Ensure the accuracy and completeness of financial information used for month-end closing processes.
• Coordinate quarterly SOX user access reviews and support compliance-related activities.
• Assist with the retrieval and preparation of supporting documentation for internal audits, external audits, tax submissions, and other regulatory requirements.

Contract Administration & Business Operations

• Coordinate the end-to-end contract approval and signature process with internal stakeholders, including Finance, Legal, Sales, and Account Management teams.
• Track contract progress and follow up to ensure timely review, approval, and execution in accordance with company policies and service timelines.
• Liaise with cross-functional teams to facilitate effective communication and ensure deliverables and deadlines are met.
• Maintain accurate and well-organized contract records and documentation.
• Support operational coordination activities to improve process efficiency and ensure smooth business operations.

Administrative & Office Operations

• Provide day-to-day administrative support, including mail distribution, courier arrangements, meeting room bookings, and scheduling.
• Coordinate internal events and activities, including finance team engagement initiatives, fire drills, and workplace safety exercises.
• Raise Purchase Orders (POs) and support procurement-related administrative activities when required.
• Assist with office administration and other ad hoc tasks to support the wider business operations team.

Requirements

• Diploma or Degree in Business Administration, Finance, Accounting, or a related discipline.
• 1–3 years of experience in business administration, finance operations, contract administration, or a similar support role.
• Basic understanding of financial processes, including month-end closing and financial reporting.
• Experience coordinating contracts, documentation, or cross-functional administrative processes.
• Familiarity with SOX compliance activities, audit support, or document management will be beneficial.
• Proficient in Microsoft Office, particularly Excel, with experience using reporting tools or ERP systems .
• Excellent organizational and time management skills with the ability to manage multiple priorities and meet tight deadlines.
• Excellent attention to detail with a high level of accuracy in data handling and documentation.
• Solid communication and interpersonal skills with the ability to collaborate effectively across Finance, Legal, Sales, and other business functions.
• Proactive, adaptable, and able to work independently in a fast-paced environment.

Interested candidates may send in their resume and cover letter directly to View email address on mycareersfuture.gov.sg (R1434374), stating the position as the subject title in the email.

Jireli Gem Mejia Cabria | EA License No. 02C3423 | Personnel Registration No. R1434374

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