Office Admin Executive (Expatriate Management)
3500 - 4300 SGDFull-time
Good Job Creations
[Job ID: 1609955]
Responsibilities:
- Manage end-to-end expatriate accommodation arrangements, including sourcing, viewing, shortlisting and coordinating rental apartments and condominiums.
- Liaise with landlords, property agents, MCST/building management offices and service providers on tenancy matters, handovers, defects, maintenance and renewals.
- Coordinate lease documentation, tenancy renewals, rental payments, deposits, terminations and move-in/move-out inspections.
- Oversee utilities, telecommunications, internet, air-conditioning servicing, furniture and appliance arrangements to ensure accommodations are ready and well maintained.
- Attend to accommodation-related issues raised by expatriate employees and coordinate timely resolution with relevant parties.
- Track accommodation costs, tenancy schedules, contract expiry dates, service records, invoices and related administrative documentation.
- Support employee relocation and settling-in arrangements, including hotel bookings, temporary lodging and air ticket coordination.
- Maintain accurate records of company-leased apartments, fixed assets, inventory, keys, access cards and housing-related documents.
- Review accommodation arrangements to ensure cost control, operational efficiency and compliance with internal guidelines.
- Provide general office administration, including office upkeep, maintenance, sourcing, purchasing and management of office equipment, furniture and fittings.
- Monitor monthly office expenses, verify supplier invoices and coordinate office activities and projects as required.
Requirements:
- Minimum 2 years' relevant experience in an administrative/ office management role
- Owns a valid Class 3 driving license.
- Prior experience in expatriate accommodation, corporate housing, facilities management, property management or relocation coordination will be highly advantageous.
- Comfortable liaising with landlords, property agents, MCST/building management offices, contractors, vendors and expatriate employees.
- Ability to manage multiple tenancy arrangements, housing issues, renewal deadlines, invoices and administrative records independently.
- Proficient in MS Office applications.
- Facilities Management, Building Management or MCST background is an added advantage.
To Apply, please kindly email your updated resume to View email address on mycareersfuture.gov.sg
We regret that only shortlisted candidates will be notified. However, rest assured that all applications will be updated to our resume bank for future opportunities.
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EA Personnel Name: Yip Yan Wen, Esther
EA Personnel Reg. no.: R25152371
EA License no.: 07C5771
Vacancy posted 15 days ago
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