Administration Executive - Corporate Services
Apex Group
The Apex Group was established in Bermuda in 2003 and is now one of the world’s largest fund administration and middle office solutions providers.
Our business is unique in its ability to reach globally, service locally and provide cross-jurisdictional services. With our clients at the heart of everything we do, our hard-working team has successfully delivered on an unprecedented growth and transformation journey, and we are now represented by over circa 13,000 employees across 112 offices worldwide.Your career with us should reflect your energy and passion.
That’s why, at Apex Group, we will do more than simply ‘empower’ you. We will work to supercharge your unique skills and experience.
Take the lead and we’ll give you the support you need to be at the top of your game. And we offer you the freedom to be a positive disrupter and turn big ideas into bold, industry-changing realities.
For our business, for clients, and for you
Administration Executive - Corporate Services
Location : Singapore
What you will be doing
Handling incoming mail (mail redirection)
Arranging for courier – International/local
Arranging for director’s signature
Arranging for CTC of Directors/officers
Ordering common seal – tied up to item (a) - recharge disbursement to the client
Recharge of disbursement (ACRA fee, courier, etc) to client
Physical filing
Arrange for certification/notarization of documents
Merging documents and uploading to one drive
Updating registers and issuance share certificates
Open file for newly incorporated company
Updating billing log, NAV set up form/NAV Amendment form/Billing form
ACRA/IRAS/MOM/other e-services Filing
FATCA/CRS registration and filing with IRAS
Corppass registration, authorization, withdraw and changes
Termination Checklist
Archive old file
Compilation of KYC as requested by KYC team
Receptionist function, be in the office 5 days a week
Handling some office administration assignments
Other assignments may be assigned by team leader/HOD
Skills Required
At least 2 to 3 years’ administrative experience.
Good communicator and high attention to detail.
Proactive, problem solver, able to work independently and able to work with others as a team.
Ability to priorities assignment based on urgency
Ability to follow through the assignment till completion
Ability to work under pace environment and multi-tasks.
Ability to liaise and work well with various stakeholders internally and externally, ie. directors, authorities, CS/FA teams, etc.
What you will get in return
A genuinely unique opportunity to be part of an expanding large global business;
Competitive remuneration commensurate with skills and experience;
Training and development opportunities
Additional information
We are an equal opportunity employer and ensure that no applicant is subject to less favourable treatment on the grounds of gender, gender identity, marital status, race, colour, nationality, ethnicity, age, sexual orientation, socio-economic, responsibilities for dependants, physical or mental disability. Any hiring decision are made on the basis of skills, qualifications and experiences.
We measure our success as a business, not only by delivering great products and services and continually increasing our assets under administration and market share, but also by how we positively impact people, society and the planet.
For more information on our commitment to Corporate Social Responsibility (CSR) please
“Personal data provided by job applicant(s) will be used for recruitment purposes only and will be treated strictly confidential. Such personal data can be accessed by different Apex stakeholders within and out of country for the consideration of the job application hereunder. Application made by the job applicant(s) constitutes the irrevocable consent of the job applicant for her/his personal data to be used by Apex stakeholders within or outside country for the purpose of this recruitment.”
Disclaimer: Unsolicited CVs sent to Apex (Talent Acquisition Team or Hiring Managers) by recruitment agencies will not be accepted for this position. Apex operates a direct sourcing model and where agency assistance is required, the Talent Acquisition team will engage directly with our exclusive recruitment partners.
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