Site Admin ( 5.5 days Alternate Sat) -Jurong Port
2200 - 3200 SGDHKM HR Management Pte Ltd
General Office Administration:
· Serve as the first point of contact for visitors and phone calls, handling inquiries professionally and directing them appropriately.
· Manage and maintain office supplies, ensuring adequate stock levels and placing orders when necessary.
· Organize and maintain physical and electronic filing systems, ensuring documents are easily accessible.
· Schedule and coordinate meetings, appointments, and travel arrangements for office staff.
· Prepare and distribute correspondence, memos, and reports as required.
· Handle incoming and outgoing mail, including sorting, distributing, and preparing shipments.
· Maintain and update office databases and records.
· Attend and recording of minutes when require.
· Ensure office facility in operation by completing inspection and conduct repair and maintenance when necessary.
· Assist on IT related matters.
· Perform other general administrative and clerical duties as assigned.
· Assist Quantity Surveyors in the preparation of tender documents, including formatting, collating, and distributing information.
· Manage and organize project-related documents, bills of quantities, drawings, and specifications.
· Track and monitor project progress and deadlines.
· Coordinate communication between the QS team and external stakeholders, such as contractors and clients.
· Prepare and format presentations and reports for the QS team.
· Perform other administrative tasks specifically related to the Quantity Surveying function as required.
Requirements:
· Proven experience at least 1 year as an Administrative Assistant, preferably with some exposure to the construction or quantity surveying industry.
· Excellent organizational and time management skills with the ability to prioritize tasks and meet deadlines.
· Strong attention to detail and accuracy.
· Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
· Excellent written and verbal communication skills.
· Ability to work independently and as part of a team.
· Strong problem-solving skills and a proactive approach.
· Professional and presentable demeanour.
· Ability to handle confidential information with discretion.
· Diploma or relevant certification in Business Administration or a related field
· Internal Auditor Certification related to construction field will be an advantage
5 days work week with alt sat
Working hour : 8:30 am to 5 :30 pm
location : Jurong Port Area
All applications will be treated in the strictest confidence and only shortlisted candidates will be notified
Yap Lay Choo
EA Licence No. 03C5391 | Registration No. R1987101
3000 - 3400 SGD
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