Admin Coordinator
1800 - 2200 SGDTemporary
SMART EXCEL
- Position: Admin Coordinator
- Department: Centre Operations
- Reports To: Centre Manager
- Employment Type: Full-Time (subject to 3-month probation)
- Working Days: 5 weekdays
- Working Hours: 9.30am – 6.30pm
- Salary Range: S$1,800 – S$2,200 gross per month (commensurate with experience)
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About the Role
SMART EXCEL Education Centre is looking for a dependable and organised Admin Coordinator to be the backbone of our daily operations. You will handle both internal centre administration and external liaison with schools, mosques, and community organisations.
This is a hands-on role suited to someone who takes pride in keeping things running smoothly and communicates well with parents, students, and external partners alike.
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Key Responsibilities
Internal Administration
- Manage student enrolment, class registration, and scheduling across all programmes
- Handle billing, fee collection, and payment tracking; follow up on outstanding fees
- Respond to parent and student enquiries promptly via phone, WhatsApp, and email
- Maintain accurate student records, attendance logs, and progress tracking sheets
- Coordinate make-up classes, class changes, and tutor scheduling
- Manage day-to-day centre supplies, logistics, and facility upkeep
- Support teachers and tutors with administrative needs during classes
External Liaison
- Liaise with primary and secondary schools to coordinate enrichment programme schedules and logistics
- Communicate with mosques, community centres, and organisations for outreach programmes and events
- Prepare and send programme proposals, quotations, and confirmation letters to external partners
- Coordinate logistics for school and community events: venue, materials, attendance sheets, and debrief reports
- Maintain a contact database of external partners and follow up to renew or expand programme agreements
- Represent the Centre professionally in all external communications
Requirements
Essential:
- Diploma in any field; Business Administration, Communications, or Education preferred
- Minimum 1 year of admin, coordination, or customer service experience
- Strong written and spoken English; able to communicate clearly with parents, schools, and organisations
- Proficient in Microsoft Office (Word, Excel) and comfortable using WhatsApp for business
- Organised, detail-oriented, and able to manage multiple tasks without dropping the ball
- Reliable attendance record — this role is the operational anchor of the centre
Advantageous:
- Experience in an education centre, enrichment centre, or school environment
- Bilingual in English and Malay (for community outreach)
- Familiarity with basic book-keeping or invoicing
- Experience coordinating external events or school programmes
What We Offer
- Stable, friendly working environment at an established centre (founded 2011)
- Full employee benefits: CPF, annual leave, sick leave per Employment Act
- Exposure to both centre operations and external programme coordination
- Direct working relationship with Centre Director — your work has real impact
Vacancy posted 13 hours ago
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