ADMINISTRATION MANAGER
6200 - 8100 SGDFull-time
RIYAZ CLEANING (S) SERVICES PTE. LTD.
ADMINISTRATION MANAGER
Job Responsibilities
1. Office Administration
- Manage and oversee the day-to-day administrative operations of the company.
- Ensure the office operates efficiently and professionally.
- Handle correspondence, emails, telephone calls, and official communications.
- Organize meetings, appointments, schedules, and company events.
- Maintain proper office procedures and administrative systems.
2. Staff Management
- Supervise and coordinate administrative staff and support personnel.
- Assign duties and monitor staff performance.
- Manage staff attendance, leave records, and work schedules.
- Support employee onboarding and general staff welfare activities.
- Ensure employees follow company policies and procedures.
3. Documentation & Records
- Maintain accurate company documents, files, records, and databases.
- Prepare letters, reports, notices, forms, and other official documents.
- Ensure confidential information is properly maintained and protected.
- Organize and update employee and administrative records.
- Ensure documents are properly filed and easily accessible when required.
4. Facilities Management
- Coordinate office maintenance, repairs, cleaning, security, and general facilities.
- Monitor office equipment and arrange servicing when necessary.
- Ensure a clean, safe, and comfortable working environment.
- Liaise with landlords, contractors, service providers, and maintenance companies.
5. Procurement & Office Supplies
- Monitor office stationery, equipment, and other administrative supplies.
- Prepare purchase requests and coordinate procurement activities.
- Liaise with suppliers and negotiate quotations where appropriate.
- Maintain records of purchases, invoices, and supplier information.
- Ensure sufficient supplies are available for daily operations.
6. Financial & Administrative Support
- Monitor routine administrative expenses and office-related payments.
- Process invoices, purchase orders, and supporting documents.
- Maintain proper records of administrative expenditure.
- Assist management with budgets, reports, and administrative planning.
7. Compliance & Coordination
- Ensure administrative activities comply with company policies and applicable requirements.
- Coordinate with HR, Finance, Operations, and other departments.
- Implement improved administrative procedures to increase efficiency.
- Identify administrative issues and recommend practical solutions.
- Prepare regular administrative reports for management.
8. General Management Support
- Provide administrative support and assistance to senior management.
- Handle confidential and sensitive matters professionally.
- Coordinate special projects and assignments given by management.
- Perform other duties and responsibilities as assigned by the company.
Job Responsibilities FOR A LOGISTICS SOLUTIONS ANALYST
LOGISTICS SOLUTIONS ANALYST
Job Responsibilities
1. Logistics Analysis
- Analyze logistics, transportation, warehousing, and supply chain operations.
- Review shipment data, delivery performance, inventory levels, and logistics costs.
- Identify inefficiencies, delays, bottlenecks, and operational risks.
- Prepare detailed analysis and reports for management decision-making.
2. Process Improvement
- Develop and recommend solutions to improve logistics efficiency.
- Analyze existing processes and identify opportunities for cost and time reduction.
- Support the implementation of improved logistics procedures and workflows.
- Monitor the effectiveness of implemented solutions and recommend further improvements.
3. Transportation & Delivery Management
- Analyze transportation routes, delivery schedules, and vehicle utilization.
- Optimize delivery routes to reduce fuel costs, travel time, and transportation expenses.
- Monitor on-time delivery performance and investigate service issues.
- Coordinate with transport providers, drivers, and internal teams to resolve operational problems.
4. Data & Performance Management
- Collect, maintain, and analyze logistics and supply chain data.
- Develop performance reports, dashboards, and key performance indicators (KPIs).
- Track metrics such as delivery time, transportation cost, order accuracy, and service levels.
- Use data trends to forecast operational requirements and support planning.
5. Cost Optimization
- Evaluate logistics costs and identify opportunities for savings.
- Analyze freight rates, carrier performance, warehouse expenses, and transportation costs.
- Compare alternative logistics solutions and provide cost-benefit recommendations.
- Support budgeting and financial planning related to logistics operations.
6. Inventory & Warehouse Support
- Analyze inventory movement and stock levels to support efficient operations.
- Identify excess, slow-moving, or insufficient inventory.
- Review warehouse processes, storage utilization, and order fulfillment performance.
- Recommend improvements to warehouse layouts and material-handling processes.
7. Technology & Systems
- Work with logistics management systems, ERP systems, and data-analysis tools.
- Support the implementation and improvement of logistics technology solutions.
- Ensure logistics data is accurate and properly maintained.
- Identify opportunities to automate manual processes and improve data visibility.
8. Stakeholder Coordination
- Work closely with procurement, warehouse, sales, finance, operations, and customer service teams.
- Coordinate with suppliers, carriers, freight forwarders, and logistics service providers.
- Communicate analysis findings and recommended solutions to management.
- Support cross-functional projects related to supply chain and logistics improvement.
9. Risk & Compliance
- Identify potential risks affecting transportation and supply chain operations.
- Support compliance with company policies, transportation requirements, and relevant regulations.
- Develop contingency solutions for delays, disruptions, and supply chain issues.
- Maintain proper documentation and records related to logistics activities.
10. General Responsibilities
- Prepare presentations, management reports, and operational summaries.
- Participate in logistics improvement projects and business initiatives.
- Stay informed about logistics trends, technologies, and industry best practices.
- Perform other duties and responsibilities as assigned by management.
Vacancy posted 6 days ago
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