Admin Executive

Job Summary

Support daily office operations by managing communications, scheduling, document preparation, and administrative tasks to enable efficient workflow and assist senior management in achieving organizational goals.

Responsibilities

• Manage incoming phone calls, emails, and correspondence to ensure timely and professional communication
• Schedule and coordinate meetings, appointments, and travel arrangements to optimize staff time management
• Prepare meeting agendas, record minutes accurately, and distribute them promptly to relevant stakeholders
• Organize company events, conferences, and training sessions to support employee engagement and development
• Maintain accurate and organized electronic and paper filing systems for easy retrieval and compliance
• Prepare, edit, and format documents, reports, and presentations to support business needs
• Provide administrative support to senior management, including calendar management and task coordination to enhance productivity
• Assist in preparing reports, spreadsheets, and presentations for meetings to facilitate informed decision-making
• Conduct research and compile data for projects and reports to support analysis and planning

Required competencies and certifications

• Minimum local diploma or higher

Preferred competencies and qualifications

• Excellent organizational and time management skills to prioritize tasks effectively
• Strong attention to detail and accuracy in managing documents and tasks
• Proactive approach to work and willingness to learn (entry-level candidates welcome training provided)

Other Information

Work Environment

• Open office concept with free seating and a view
• Chill vibes
• Work-life balance

Only shortlisted candidates will be contacted via Email or Phone call