Trade Operations Executive

The Trade Operations Executive is responsible for managing and coordinating end-to-end international trade operations involving bulk vessel shipments, ISO-tank containers, drums, and IBC (Intermediate Bulk Container) packaging. The role ensures seamless execution of export/import transactions, shipping documentation, logistics coordination, regulatory compliance, and trade finance activities, including the handling of Letters of Credit (L/C).

Key Responsibilities

Trade and Shipping Operations:

· Coordinate and monitor import and export shipments via bulk vessels, containers, ISO-tanks, drums and IBC packaging.

· Arrange bookings with shipping lines, vessel operators, freight forwarders and logistic service providers.

· Track shipment schedules and ensure timely cargo loading, discharge and delivery.

· Liaise with customers, vendors and shipping agents to ensure a smooth cargo movement.

· Monitor inventory and packaging requirements to support shipment planning.

Documentation and Compliance:

· Prepare and verify import and export documentation, including:

· Commercial Invoices(CI), Packing List, Bills of Lading (B/L), Certificates of Origin (COO), Certificates of Analysis (COA), Insurance Certificates (for CIF shipments), Dangerous Goods Declarations (if applicable)

· Ensure compliance with international trade regulations, customs requirements, and incoterms.

· Maintain accurate shipment records and operational reports.

Letter of Credit (L/C) and Trade Finance:

· Review and interpret L/C terms and conditions.

· Ensure all shipping documents comply with L/C requirements to avoid discrepancies.

· Coordinate with banks, customers, and internal stakeholders regarding L/C negotiation and document presentation.

· Prepare and submit L/C documentation within stipulated deadlines.

· Support collections, bank guarantees, documentary collections, and other trade finance instruments.

· Monitor payment status and resolve discrepancies related to trade documentation.

Customer and Stakeholder Management:

· Serve as primary contact for customers regarding shipment status and documentation.

· Coordinate with sales and finance teams to ensure efficient order execution.

· Address operational issues, shipment delays and customer enquiries on shipment status promptly.

Operational Risk Management:

· Monitor vessel schedules, freight costs, demurrage, detention, and port-related charges.

· Identify operational risks and propose corrective actions.

· Ensure compliance with company policies, HSE standards, and regulatory requirements.

Position Requirements

· Bachelor’s Degree or Diploma in Logistics, Business/Supply Chain Management, Maritime Studies, or related

field.

· At least 2 - 3 years of experience in trade operations, shipping, logistics, or commodity trading.

· Experience handling bulk vessel shipments, ISO-tanks, drums and IBC packaging.

· Practical experience in import/export documentation and customs processes.

· Hands-on experience with L/Cand trade finance documentation.

· Experience in chemical, petrochemical, or other commodity trading industries.

· Strong knowledge of international shipping practices and incoterms.

· Familiarity with bulk liquid cargo operations and tank logistics.

· Good understanding in trade finance instruments, especially L/C.

· Excellent documentation and attention-to-details.

· Strong communication and stakeholder management abilities.

· Ability to manage multiple shipments simultaneously.

· Knowledge in IMDG(International Maritime Dangerous Goods) Code, hazardous cargo regulations, and bulk liquid cargo operations.

· Conversant in Chinese reading and writing will be advantageous to liaise with Chinese speaking associates and China HQ office