Warehouse and Logistic Executive

Company Overview

BARTEC PTE LTD is a global leader in industrial safety technology for explosion-hazardous areas, with over 35 years of experience. It operates 8 production sites and 27 sales units worldwide, serving industries like chemical, oil and gas, petrochemical, mining, pharmaceutical, energy, and environment.

Job Summary

Manage and coordinate warehouse operations and logistics activities to ensure efficient inventory control, compliance, and timely shipment processing within a global industrial safety technology company.

Responsibilities

Warehouse Operations

• Manage daily warehouse activities independently to ensure smooth operations.
• Implement proper storage, handling, and housekeeping of materials to maintain safety and order.
• Maintain accurate stock records using ERP/WMS systems for reliable inventory tracking.
• Update supplier and store delivery orders (DOs) in the system before month-end closing.
• Prepare monthly warehouse reports including space utilization, inventory aging, KPIs, and manpower status.
• Enforce workplace safety and compliance with warehouse standard operating procedures (SOPs).

Logistics Coordination

• Coordinate inbound and outbound shipments with third-party logistics (3PL) providers and freight forwarders.
• Communicate daily with customers and vendors to provide shipment status updates.
• Arrange and manage shipping bookings with carriers/forwarders, including bill of lading (BL) instructions, cut-off times, ETD/ETA updates, and booking confirmations.
• Prepare import/export documentation and provide daily customer support to ensure smooth logistics flow.
• Verify completeness and compliance of commercial and shipping documents with shipping regulations.
• Coordinate warehousing, freight forwarding, and distribution operations efficiently.

Documentation & Data Management

• Create and enter data accurately in ERP/WMS systems to support operational processes.
• Maintain reliable documentation for stock movements, deliveries, and inventory tracking.
• Submit required operational reports promptly to support management decisions.

Cross-Functional Collaboration & Compliance

• Collaborate with cross-functional teams to ensure customs clearance and on-time deliveries.
• Manage HS code classification and conduct product checks for regulatory and trade compliance.
• Assist in maintaining customs records and support responses to routine customs inquiries.
• Ensure all documents meet regulatory and customs requirements for import/export shipments.
• Source freight rates from shipping lines and carriers as needed.
• Perform additional duties assigned by management to support business needs.

Required competencies and certifications

• Certificate or Diploma in Logistics, Supply Chain, or related field.
• Minimum 5 years of experience in third-party logistics (3PL), freight forwarding, or logistics industry.
• Demonstrated knowledge of ocean freight shipment documentation and processes (MSDS, DGD, B/L) and relevant legislation (DOT CFR 49, IMDG, FMC, INCOTERMS).
• Proficiency in SAP order processing and Microsoft Office applications.
• Valid qualified driving license.

Preferred competencies and qualifications

• Forklift license (advantageous but not essential).
• Immediate availability or ability to start with short notice (advantageous but not essential).