AR Specialist
3300 - 3600 SGDHUA HNG TRADING CO PTE. LTD.
Job Description:
We are looking for a detailed-oriented and dedicated (AR) Specialist to join our accounts team. In this role, you will be primarily responsible for managing accounts receivable functions, however you will also serve as a backup for the Accounts Payable (AP) when needed. The ideal candidate will be well-versed in accounts receivable processes and able to step in and support AP activities in a collaborative and dynamic environment.
Key Responsibilities:
Accounts Receivable (AR)
- Oversee AR Process from invoicing to payment collection
Manage the daily activities for accounts receivable process, including ensuring invoices are issued correctly and promptly, payments are collected on time, and accounts are reconciled regularly.
- Invoice / Credit Note / Statement of Account(SOA) Creation and Management
Generate and send customer invoices / credit notes / SOA in a timely and accurate manner.
- Payment Application
Apply customer payments (cheques, bank transfers, charge / credit card payment) accurately to the correct invoices in the system. Ensure proper handling of partial payments, overpayments and issuance of Credit Note(s) for adjustments as needed.
- Collections
Monitor aging accounts, follow-up on overdue payments, and work closely with customers / sales team to resolve any billing issues.
- Communication
Communicate with customers to address and resolve any billing inquiries, payment discrepancies while maintaining good customer relationships.
- Credit Management
Review customer worthiness, establish credit limits, and managing credit risk to reduce and ensure financial stability.
- Reconciliation and Closing
Assists in month-end close processes, ensuring that balances related to account receivables are accurately recorded in the financial statements.
- Reporting and Analysis
Maintain accurate records of receivables and generate regular reports on aged accounts and outstanding invoices, updates on collections, and overdue accounts. Identifying trends and or issues and provide actionable insights to management.
- Collaboration
Work closely with internal departments, such as Admin, Customer Service and or Sales team to resolve billing disputes and ensure accurate records.
- Compliance and Control
Maintain proper documentation for all receivables transactions for audit and compliance purposes. Ensure all process comply with accounting policies, procedures and industry regulations.
- Process Improvement
Identify opportunities for streamlining the accounts receivable process to improve efficiency and reduce delays in payment collection. Implement best practices for managing overdue accounts and improving cash flow.
- Reconciliation and Closing
Assists in month-end close processes, ensuring that balances related to account receivables are accurately recorded in the financial statements.
Accounts Payable (AP) (Backup Responsibilities)
- Invoice Processing
Verify and process vendor invoices and staff reimbursement for accuracy, ensuring they are recorded in the accounting system.
Payment Processing
Assist with the preparation of payments to vendors and suppliers, ensuring compliance with payment terms.
- Vendor Communication
Serve as a point in contact for vendors to resolve invoices discrepancies and maintain good relationships.
- Month-End Assistance
Assist with AP in closing processes, ensuring all invoices are processed and payments and completed in a timely manner.
- General AP Support
Provide backup for day-to-day AP functions when the primary AP is unavailable.
Other Duties as Assigned
- Assists with financial audits as needed.
- Assists with special projects, reporting, or administrative duties as required by the accounting department
- Ad-hoc Tasks
Assist with ad-hoc tasks related to finance and accounting, as needed, to support the team and business needs
Requirements:
· Minimum Diploma in Accountancy or any relevant qualifications
· Minimum 3 years of working experience in accounting/bookkeeping
· Competent in Microsoft Office
· Meticulous in work
· Positive attitude and willing to learn
· Detail and deadline-oriented
Working Day & Timing: 5 days work week
Mon - Thurs: 8am - 65pm, Fri: 8am – 5pm
2800 - 3300 SGD
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