Academic Administrative Executive (6-Month Contract | Salary Up to $3,200) JO 29027
3200 SGDBGC Group - Recruitment & HR Outsourcing Agency for IT & Healthcare in Singapore
Key Highlights - Contract Duration: 6 months
- Salary Range: Up to $3,200/month
- Work Location: NUHS Tower Block, Level 11, 1E Kent Ridge Road, Singapore 119228
- Working Hours: Mon – Thur: 8.30 – 6.00pm | Fri: 8.30 – 5.30pm
Key Responsibilities
Quality Assurance & Accreditation Support (60%)
- Coordinate and publish bi-annual updates for the Tutor Handbook, ensuring proper version control, traceability, and compliance with documentation standards
- Support quality assurance activities to meet accreditation requirements and maintain internal quality assurance trackers
- Provide administrative and logistical support for internal reviews and external meetings
- Coordinate meeting arrangements including agenda preparation, scheduling, meeting links, reminders, and attendee management
- Prepare meeting notes, track action items, and follow up with stakeholders to ensure timely completion of deliverables
- Provide secretariat support for task forces and committees, including documentation and coordination activities
Data Management & Quality Support (30%)
- Support academic feedback operations through data cleaning, validation, reconciliation, and dataset preparation
- Perform data quality checks to ensure completeness, consistency, and accuracy across multiple feedback collection systems
- Reconcile discrepancies in tutor profiles and system records, escalating issues where required
- Extract, clean, and prepare data to support academic year closure activities, teaching effectiveness reports, and new academic year setup
- Update and run process automation tools to support timetable updates within the learning management system
- Ensure compliance with data governance, security, and confidentiality requirements, including PDPA and institutional data handling procedures
General Coordination & Administrative Support (10%)
- Maintain shared trackers, documentation records, SOPs, data dictionaries, and process documents
- Draft communications including templates, reminders, status updates, and stakeholder notifications
- Ensure documentation remains accurate, current, and updated within required timelines
- Prepare handover and close-out documentation, including process guides, access lists, outstanding items, and archived records
Requirements
- Minimally Diploma in a related discipline with relevant experience in data processing or analysis
- Good stakeholder coordination and written communication skills
- Strong document management and version control experience
- Proficient in MS Word and MS PowerPoint to support secretariat duties
- Proficient in MS Outlook calendar management and MS Teams / Zoom for hosting online meetings
- Experience in data extraction and transformation using Advanced Excel/Google Sheets (lookups, pivots, Power Query) will be an advantage
Only shortlisted candidates will be notified.
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BGC Group Pte Ltd (Outsourcing)
EA 05C3053
Vacancy posted 24 days ago
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