Leasing Executive
3000 - 4000 SGDFull-time
Tee Yih Jia
Role Purpose:
The Leasing Executive provides Level 1 operational and administrative support for leasing activities. This role focuses on tenant operations, lease administration, documentation accuracy, and lead generation , while all commercial negotiations, deal structuring, and strategic decisions remain with the Leasing Manager.
Key Responsibilities
1. Lease Administration & Documentation (Level 1)
- Prepare, process, and administer tenancy agreements, including new leases, renewals, variations, and terminations, based on approved terms.
- Ensure lease documentation complies with company policies, internal controls, and regulatory requirements.
- Maintain accurate and up‑to‑date records in the lease management system, ensuring data integrity and audit readiness.
- Track lease expiry dates and provide timely reminders to the Leasing Manager for follow‑up or renewal planning.
2. Tenant Operations & First‑Level Support
- Serve as the first point of contact for tenants on day‑to‑day operational matters.
- Handle tenant enquiries, coordinate internal follow‑ups, and manage basic issue resolution.
- Escalate commercial, contractual, or sensitive matters promptly to the Leasing Manager.
- Coordinate with vendors and contractors for tenant‑related operational matters as assigned.
3. Lead Generation & Leasing Support
- Support leasing lead generation activities, including responding to inbound enquiries and managing initial tenant information.
- Conduct initial screenings of leasing enquiries and prepare summaries for the Leasing Manager’s review.
- Arrange site viewings and assist in lease onboarding activities.
- Maintain a pipeline log of leasing enquiries and potential tenants.
4. Operational & Facilities Coordination
- Manage seasonal car park charges across three (3) buildings:
Burn Road
1 Senoko Road
5 Senoko Road (TYJ Building) - Coordinate ORA areas for leasing, including condenser spaces and roller cage areas.
- Liaise with SCDF, tenants, and internal stakeholders on operational matters such as fire drills and basic regulatory coordination (non‑negotiation).
5. Building Communications
- Update and manage tenant notice board communications across all three (3) buildings to ensure timely, accurate, and consistent messaging.
- Support dissemination of landlord or management notices to tenants.
Requirements:
- Tertiary education in Real Estate/Building Management/Marketing or any related discipline
- At least 1 year of relevant experience
- Strong presentation and negotiation skills.
- Good knowledge of the tenancy agreement process and documentation for leasing
- Should have some facility maintenance or engineering knowledge to manage the assigned properties effectively
- Good track record in office sales and leasing
- Well organized, meticulous and highly numerate
- Strong oral and written communication skills, as well as interpersonal and tenant relationship management skills
- Resourceful, self-motivated and able to work independently as well as part of a team in a constantly evolving environment
Vacancy posted 27 days ago
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