Admin Executive
2700 - 3200 SGDTemporary
Enggsol Pte Ltd
To support in conducting comprehensive inventory verification, data reconciliation, and ITeFM records clean-up. The role will assist in establishing an accurate inventory baseline, ensuring asset records are complete and up to date, and restoring the corresponding preventive maintenance schedules for verified assets. This position is project-focused and dedicated to supporting inventory integrity and compliance requirements arising from audit findings and client directives.
Key Responsibilities
Inventory Verification Support
- Coordinate and support physical verification of assets across sites and facilities.
- Compare physical asset findings against records maintained in ITeFM.
- Maintain inventory verification logs and discrepancy registers.
- Track verification progress and prepare status updates for management review.
Data Reconciliation & Clean-Up
- Investigate discrepancies between physical assets and ITeFM records.
- Identify and document:
- Missing assets reflected in ITeFM but not found on site.
- Newly installed assets not captured in ITeFM.
- Unmapped or "phantom" assets requiring record validation.
- Support reconciliation and rectification of inventory records in ITeFM.
- Ensure completeness and accuracy of inventory documentation.
ITeFM Administration
- Update and maintain asset records within ITeFM.
- Perform data entry and records clean-up activities.
- Ensure asset information, locations, equipment details and maintenance requirements are accurately reflected in the system.
- Generate reports and supporting documentation required for management and client reviews.
Preventive Maintenance Schedule Restoration
- Assist in mapping verified assets to the correct maintenance regimes.
- Update preventive maintenance schedules and servicing plans in ITeFM.
- Verify that all newly reconciled assets are incorporated into the appropriate maintenance programmes.
- Support monitoring of maintenance schedule compliance.
Documentation & Reporting
- Maintain project records, reconciliation reports and supporting evidence.
- Prepare periodic progress reports and dashboards on verification status.
- Compile inventory-related documentation for audits, inspections and client submissions.
- Ensure proper filing and records management in accordance with company procedures.
Stakeholder Coordination
- Liaise with operations personnel, site teams, supervisors and technical staff during asset verification activities.
- Coordinate with client representatives and internal stakeholders where necessary to clarify inventory discrepancies.
- Support meetings and follow-up actions related to inventory verification and data clean-up initiatives.
Vacancy posted 4 days ago
Similar jobs that could be interesting for youBased on the Admin Executive in Singapore vacancy
1800 - 3200 SGD
...Job Title: Admin Executive (AMK | 5-Day Work Week |) Work Location: Ang Mo Kio (AMK) Working Hours: Monday – Friday (Office Hours) Why Join Us? Work-Life Balance: Standard 5-day work week (Mon–Fri). Convenient Location: Accessible office in Ang Mo Kio. Growth...2000 - 2300 SGD
...Buddha of Medicine Welfare Society (BMWS) is a Buddhist non-profit organization seeking a dedicated and responsible Admin executive to support daily operations and donor-related administrative work. Responsibilities: Liaise with donors regarding event/activity registrations...1800 - 2500 SGD
Company Overview Bestcoat Contract Services Pte Ltd, established in Singapore since 1992, specializes in waterproofing system installation, design, and consultation for new construction and maintenance markets. Job Summary You will provide administrative support to...3200 - 4500 SGD
Job Description 1. Responsible for daily administrative operation and office management of the Singapore team, including monthly pantry replenishment, office utility account setup, mailbox management, staff birthday benefits and festive welfare arrangement. 2. Conduct...3000 - 4000 SGD
Working days & hours: 5.5days | Mon-Fri 9am - 6pm, Sat 9am - 1pm Location: Bukit Merah Central Salary: $3000 - $4000 Job scopes: Provide general administrative support. Handle data entry, filing and documentation. Arrange interviews and appointments. Assist...1800 - 2600 SGD
...ADMIN ASSISTANT Company: The Design Factory Location: Singapore Employment Type: Full-Time About The Design Factory The Design Factory is a Singapore-based interior design and renovation company specialising in residential and commercial projects. We are...2000 - 4000 SGD
...Summary The Administrative Executive is responsible for providing administrative and operational support to ensure the smooth and efficient day-to-day functioning of the office Responsibilities Provide administrative and operational support to ensure smooth day-to...2600 - 2900 SGD
Key Responsibilities Manage and organise schedules, appointments, and reminders to ensure smooth daily operations Review and process insurance and investment documentation with a high level of accuracy and attention to detail Maintain well-organised filing systems ...2200 - 2900 SGD
...commercial professionals committed to technical excellence and genuine partnership with our clients. The Role We are looking for an Admin Executive to run the day-to-day administration of our Singapore headquarters in Ubi. You will support the team across office administration...2900 - 3300 SGD
...healthcare facilities, preschools, commercial buildings and premium residential developments across Singapore. We are hiring an Admin Executive to keep the office running and to act as the company’s in-house researcher. That second part is what makes this role different...2300 - 3000 SGD
...Maintain records for changes and updates on drawings Handle customers' inquiries and follow-up on sales Provide general office admin support as assigned by manager Requirements: Minimum Diploma in Business Administration or related studies with at least 2 years...2800 - 3200 SGD
...Mon to Fri, 8.30am to 5.30pm Permanent role with benefits Work life balance and Friendly work environment Job purpose The Admin Officer serves as the administrative anchor for the Hong Kah North Centre. The role is responsible for end-to-end coordination of...2200 - 3500 SGD
Responsibilities: • Reply email, answering telephone calls & enquires • Prepare Quotation, Invoice, Credit Note, Tender Forms andapply Permit To Works; manage other general administrative tasks. • Record and write minutes for administrative and operationsmonthly meetings...2500 - 2900 SGD
...Admin Executive Salary : $2,500 – $2,800 per month Working Location : Woodlands / Shifting to Tagore Working Hours : Monday to Friday, 8:30am - 6:00pm Work Week : 5 Days Job Highlights ~5-day work week ~ Good working environment ~ Career progression...3000 - 4000 SGD
Singapore Aquatics (SAQ) is the governing body for the aquatic sports of swimming, water polo, diving and artistic swimming in Singapore as a member of World Aquatics (AQUA). SAQ is charged with the development and education of aquatic players, officials, coaches and volunteers...2700 - 3300 SGD
Job Summary Prepare costing calculations and quotations to support Director decisions. Manage label applications via Certification Body Platform. Maintain and update company audit documents and processes annually. Assist manager with daily document preparation. Maintain ...4000 - 7000 SGD
...liaisons, utilities, network infrastructure, and vendor relationships including cleaning, security, and courier services. Plan and execute end-to-end events for internal/external meetings, client visits, and company activities, managing venue setup, AV equipment, catering...2600 - 3500 SGD
...Admin Executive This role is to ensure the smooth and efficient operation of the company's office and administrative functions by managing daily office operations, facilities, vendors, resources, and administrative support. The role provides effective coordination and support...3000 - 3200 SGD
...We are seeking a proactive and organized Admin Executive to support the daily administrative operations of our company. The successful candidate will oversee office administration, supervise admin staff, coordinate documentation and reporting, and ensure smooth operational...3500 - 5500 SGD
...revised salary range of S$3,500 – S$5,500 . Because this range sits at the higher end for administrative execution in Singapore (approaching Senior Executive or Admin Manager responsibilities), the job responsibilities and requirements below have been elevated to reflect a...2000 - 3500 SGD
...To: Administration Manager / Finance Manager / Operations Manager Location: Tampines North Job Summary The Administrative Executive is responsible for providing administrative support to ensure the smooth operation of the company's daily activities. The role...2800 - 5000 SGD
Order & E-Commerce Management: Process daily orders from retail, wholesale, or online platforms (Shopee, Shopify, supplier portals), verify payment statuses, and coordinate delivery schedules. Inventory & Procurement: Monitor stock levels, update product listings, track...3000 - 4000 SGD
About the Company: First Maid Pte Ltd is a top and leading maid agency in Singapore that is wholly focus on placements of migrant domestic worker. Founded in 2020, we have since grown to be one of the most reliable Maid Search specialist in the household space, trusted by...2000 - 2700 SGD
Job Responsibilities Answer and handle incoming phone calls and general enquiries. Provide administrative support for ongoing projects and daily office operations. Handle project documentation, filing, record keeping and project tracking. Prepare and compile quotations...2000 - 2500 SGD
Key responsibilities Handle and coordinate parent enrolment enquiries across centres Maintain enquiry and enrolment trackers and follow up on outstanding cases Coordinate with centres on vacancies, registrations and enrolment updates Prepare weekly and monthly reports...2800 - 3300 SGD
...We are looking for a responsible and well-organised Admin & Project Support Executive to support our daily office operations, invoicing, HR and accounting administration, as well as provide coordination support to our project team. Key Responsibilities HR Support...2000 - 2500 SGD
Responsibilities: Provide general administrative support to the department and team. Perform data entry and maintain accurate records in Excel and internal systems. Prepare, edit and format documents, letters and reports using Microsoft Word. Maintain proper filing...2800 - 4600 SGD
Job High lights Stable and supportive working environment. Outstanding compensation and benefits package. Comprehensive training will be provided. Job Scope: Provide administrative support to operation department. Monitor, coordinate, and follow up on schedules...2200 - 2800 SGD
...professional training in beauty, wellness, digital marketing, and AI. As we expand, we're looking for a reliable and detail-oriented Admin Executive to join our growing team. Job Responsibilities: Prepare and manage training-related documents such as course materials,...3000 - 4200 SGD
...manufacturing, and sales of biopharmaceutical drugs in the fields of dermatology, oncology, ophthalmology, and wound healing. As our Admin Executive, you will be one of the people who keeps the office moving — from welcoming visitors and making sure the pantry is well stocked,...
Do you want to receive more vacancies?
Subscribe and receive similar vacancies to Admin Executive. Be the first to apply!
