Finance and Admin Executive

Company Overview

TAYTONN is a dynamic company growing within a larger group across Asia, Australia, and New Zealand. We specialize in sales and distribution of ingredients to the Fragrance & Flavor industry in the Asia Pacific region.

Job Summary

The Finance and Admin Executive handles day-to-day accounting functions and financial reporting support, while providing essential office administrative coordination. This role requires basic accounting professionalism, clear communication, and a resourceful, proactive approach to managing general office administration and operations.

Responsibilities

Accounts

• Manage Accounts Receivable by processing receipts and following up with customers on outstanding payments to support cash flow.
• Conduct regular follow-ups and age analysis on outstanding payments to maintain accurate cash flow management.
• Manage Accounts Payable by processing invoices and payments, resolving discrepancies with vendors to ensure timely payments.
• Resolve invoice, purchase order, or billing discrepancies through direct communication with vendors and internal teams.
• Assist in preparing daily sales reports to provide timely financial insights.
• Prepare and post accurate monthly journal entries, including prepayments, accruals, and depreciation, to maintain financial accuracy.
• Prepare monthly balance sheet schedules and perform bank reconciliations to ensure financial records are accurate and up to date.
• Prepare GST returns and ensure timely tax filings in compliance with local regulations.
• Assist with internal and external audit queries by compiling required schedules and documentation for auditors.
• Contribute to finance-related initiatives that support business growth and operational improvements.

Office Administration

• Serve as the primary point of contact for office inquiries, visitor reception, mail sorting, and deliveries to maintain smooth office operations.
• Manage office supply inventory, pantry stock, and coordinate office equipment maintenance to ensure a well-functioning workplace.
• Assist with employee onboarding administrative tasks such as issuing access passes and allocating workstations to support new hires.
• Maintain a clean, organized, and professional office environment to promote a positive workplace culture.
• Liaise with non-trade vendors, service providers, and building management to coordinate office services and maintenance.
• Organize office events and team-building activities to enhance employee engagement and morale.
• Perform ad-hoc operational and administrative duties as required to support overall office efficiency.

Competencies and qualifications

• Minimum Diploma or Degree in Accounting, Finance, or equivalent.
• 1–2 years of relevant experience in accounts and general office administration; entry-level candidates or junior executives looking to grow are welcomed to apply.
• Proficient in accounting software and Microsoft Excel to perform accounting and reporting tasks effectively.
• Basic familiarity with local accounting standards and GST submission requirements to ensure compliance.
• Strong attention to detail, numerical accuracy, and organizational ability to maintain high-quality work.
• Professional verbal and written communication skills with a willingness to learn and adapt.
• Proactive, solution-oriented mindset to independently handle administrative operations and resolve workplace challenges.
• Ability to multitask and prioritize tasks effectively in a dynamic work environment.