Project Admin
NCS
NCS is a leading AI Tech Services company. With a 15,000-strong team across the Asia Pacific, NCS scales its platforms and capabilities to provide clients with greater agility and AI expertise across a range of Industries. Embracing a strong ecosystem of global partners, NCS transforms technology services delivery combining AI with digital resilience to drive real business impact. NCS is a subsidiary of the Singtel Group.
Job Description
As an Project Admin, you will provide strategic and administrative support to senior leadership, enabling effective decision-making, seamless operations, and optimal time utilization. Acts as a trusted partner to the executive, ensuring priorities are managed efficiently and business objectives are supported.
**Note: this is a 1 year direct contract role
Key Responsibilities
1. Executive Support & Calendar Management
- Manage complex and dynamic calendars, aligning meetings with business priorities
- Anticipate scheduling conflicts and proactively resolve them
- Prepare daily briefs, meeting agendas, and ensure executives are well-prepared
2. Strategic Coordination
- Support execution of key initiatives by tracking deliverables, timelines, and outcomes
- Coordinate across teams to ensure alignment on priorities and follow-ups
- Act as an extension of the executive in driving actions and closures
3. Communication Management
- Manage executive communications including emails, calls, and correspondence
- Draft, review, and format high-quality presentations, reports, and documents
- Interface with internal and external stakeholders with professionalism
4. Meeting & Governance Support
- Organize leadership meetings, governance forums, and business reviews
- Prepare materials, capture minutes, and track action items to closure
- Ensure consistency and follow-through across all meetings
5. Stakeholder Engagement
- Build strong relationships across functions and levels
- Facilitate effective communication between leadership and teams
- Handle sensitive interactions with confidentiality and discretion
6. Travel & Logistics Management
- Manage end-to-end travel arrangements including itineraries and expenses
- Coordinate logistics for meetings, offsites, and events
7. Operational Excellence
- Drive administrative efficiency through process improvements
- Maintain organized records, trackers, and documentation
- Support budget tracking, procurement coordination, and reporting if required
8. Confidentiality & Professionalism
- Handle confidential information with high integrity
- Maintain professionalism in all interactions and communications
Qualifications
The ideal candidate should possess:
Key Skills & Competencies
- Strong planning, organization, and prioritization skills
- Excellent verbal and written communication
- High level of discretion and stakeholder management capability
- Ability to work independently and manage multiple priorities
- Attention to detail with a proactive mindset
- Strong proficiency in Microsoft Office and collaboration tools
Qualifications
& Experience
- Bachelor’s degree in Business Administration or related field
- 5–10 years of experience supporting senior leadership or C-level executives
Preferred Profile
- Experience in fast-paced, matrixed organizations
- Strong business acumen and ability to understand executive priorities
- Proven ability to manage complex schedules and stakeholder expectations
Additional Information
We are driven by our AEIOU beliefs—Adventure, Excellence, Integrity, Ownership, and Unity—and we seek individuals who embody these values in both their professional and personal lives. We are committed to our Impact: Valuing our clients, Growing our people, and Creating our future.
Together, we make the extraordinary happen.
Learn more about us at ncs.co and visit our LinkedIn career site.
Scam Alert
We are aware of fraudulent job offers and impersonations of NCS recruiters. Phishing emails using convincing-looking but fake addresses are also commonly used to trick you into thinking that they come from official NCS sources.
Please note that all official communications from NCS Group will only be sent from verified corporate email addresses. Always check that the sender’s email address ends with the genuine NCS domain, @ncs.com.sg and beware of extra letters, symbols or misspellings. When in doubt, verify the sender’s identity by contacting us at View email address on jobs.smartrecruiters.com.
2200 - 3000 SGD
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