HR & Admin Executive

Company Overview

ADLINK Technology Singapore Pte Ltd is the Singapore subsidiary of ADLINK Technology Inc., a global leader in embedded computing and edge AI solutions. We specialize in industrial-grade computing platforms, automation hardware, and software for robotics, IoT, and smart infrastructure across Southeast Asia.

Job Summary

Support end-to-end HR functions including recruitment coordination, HR operations, payroll liaison, compliance, and administration to enable smooth workforce management and organizational effectiveness.

Responsibilities

• Coordinate recruitment activities by posting jobs, screening resumes, scheduling interviews, and communicating with candidates to ensure timely hiring
• Prepare employment offers and onboarding documents to facilitate smooth new hire integration
• Manage new employee onboarding and orientation to enhance employee engagement and readiness
• Maintain accurate recruitment records and employee files to support HR data integrity
• Support annual HR activities such as performance appraisals, salary reviews, and promotion exercises to uphold talent management processes
• Update and maintain employee records and HR systems to ensure current and compliant data management
• Coordinate employee onboarding and offboarding processes to ensure seamless transitions
• Liaise effectively between employees, Regional HR, and HQ to resolve HR-related matters and maintain alignment
• Coordinate monthly payroll, attendance, leave, claims, and statutory submissions with payroll vendors to ensure accurate and timely compensation
• Support work pass applications and renewals to maintain legal workforce compliance
• Ensure HR documentation complies with company policies and local labor regulations to mitigate compliance risks
• Administer employee benefits, insurance, and staff welfare programs to support employee well-being
• Support office administration, facilities management, company events, and general administrative activities to maintain operational efficiency
• Perform additional HR and administrative duties as assigned by the Country Manager to support organizational needs

Preferred competencies and qualifications

• Diploma or Bachelor's Degree in Human Resource, Business Administration, or related discipline
• 2-5 years of experience in HR administration or recruitment coordination
• Proficiency in Microsoft Office applications to support HR and administrative tasks
• Good command of English Mandarin language skills are an advantage for liaising with HQ in Taiwan due to communication needs
• Familiarity with payroll coordination and HR systems to enhance operational effectiveness
• Strong interpersonal, communication, and organizational skills to facilitate collaboration and task management
• Detail-oriented, proactive, and eager to learn to continuously improve HR processes