Accounts Executive (Construction)

Responsibility

• Responsible for full set of accounts.
• Ensure accuracy and timely closure of accounts.
• Formulate and review existing accounting processes throughout the Company to ensure accounting and financial reports accurately reflect the conditions of the business.
• Perform variance financial analysis on the financial performances of the Company.
• Prepare estimated monthly cash flow of the company.
• Finalize yearly financial report and submit to Director for approval for audit purpose.
• Follow-up on outstanding balance sheet items.
• Liaise with external auditor and tax agent.
• Liaise with bankers in relation to credit facilities, banking matters etc.
• Regular checking for daily auto backup status of accounting system

Project No. & Sales Order

• Issue Project Number & maintain Budget Control for customer's LOA / Contract / PurchaseOrders (PO) received and accepted by director.
• Get approval for increase additional budget cost.
• Create and maintenance customer details in system.
• Update customer's LOA / Contract / PO into Sales Order (SO).
• Review SO Outstanding Report and verify with project outstanding work.

Billing to Customer

• When required, issue Delivery Order (DO) and ensure DO copy signed by customer.
• Issue and sending Invoice / Credit Note.
• Ensure monthly billing for progressive claim and rental.
• Sending Statements and liaise with customers on payment schedule.
• Prepare Debtor Aging Report with customers' payment schedule.

Accounting

• Update system of all receipts including customer's payment.
• Make data entries for Suppliers' invoice after verify quantity and unit rate.
• Verify total monthly Purchase Invoice in system with suppliers' statement.
• Inspect every expense before proceeding for payment preparation.
• Submit checked Creditor Aging Report to Director for payment approval.
• Prepare payment voucher for approved expenses.
• Maintain suppliers bank detail in Autocount system.
• Generate Fast/Giro bulk payment file from system and upload into internet banking for directors' approval.
• Update monthly auto debit transactions into system as per bank statement.
• Maintain journal entries, reconciliation for bank statement.
• Prepare WIP report and submit to Director for reviewing.
• Quarterly checking sales & purchase GST report and ensure GST captured correctly insystem according to IRAS regulations before do online submission.
• Furnish all documents require by external auditor during annual audits.
• Filing all record and supporting documents according to Income Tax Act and GST Actrequirement.
• Knowledge of Autocount Software would be an advantage
• Any other ad hoc duties if assigned

Requirement

• Diploma/Degree equivalent
• Min 2 to 3 years of working experiences in related field
• Ability of work under stressful deadlines and independently
• Possess effective organizational and follow-up skills, meticulous
• Good interpersonal skills and able to interface with all levels, internally and externally, in a professional and responsive manner.