People & Culture Coordinator, Asia Pacific (Maternity Cover)

About Us:

At BCD Meetings & Events (BCD M&E), we provide more than meeting and event planning services: we create connections that inspire, motivate and change behavior for our customers. As the world’s most trusted and innovative meetings and events agency, BCD M&E cultivates a culture of people, passion and purpose to drive business forward. 

Headquartered in Chicago, with locations in 60+ countries across the world, BCD M&E’s team of 2,000+ people are committed to sustainability and driving success for our customers, our business and ourselves. Our values are at the heart of everything we do, and we look for people that want to be a part of something special, can rise to our standards and love to bring their unique perspective to the table.

While we can’t guarantee every day will be the best (who can?), we can promise a community of people who genuinely care and lead with empathy, a flexible workplace with awesome perks and challenging work that means something. 

See what life is about at BCD M&E at bcdme.com/careers

People & Culture Coordinator, Asia Pacific
(6-Month Maternity Cover)
Singapore

The People & Culture Coordinator reports to the People & Culture Business Partner and is responsible for HR administrative duties in a support role.

This position will support the operational work including recruitment, payroll, compensation and benefits, employee engagement, reports and projects activities, and will support the People & Culture Business Partner, APAC in supporting all four (4) wholly owned markets within the Asia Pacific region.

Your responsibilities:

• Provide day-to-day HR administrative support, including maintaining and updating employee records and HR documentation
• Support recruitment activities, including posting job advertisements, scheduling interviews, coordinating candidate communication, and conducting reference checks
• Assist with the implementation and administration of HR policies, procedures, and guidelines
• Coordinate onboarding and offboarding processes, including preparation of documents and new joiner / exit arrangements
• Support employee benefits administration, including leave tracking, insurance enrolment, and claims coordination
• Assist with work pass applications, statutory claims, and training administration
• Support shared services administration, including preparation of employee letters and other standard HR documentation
• Coordinate employee communications and support the organisation of employee engagement activities such as induction programmes, wellness initiatives, and internal events
• Prepare HR administrative reports and support HR reporting requirements
• Provide administrative support for performance management and employee development processes
• Maintain accurate employee information in the HRIS and support data updates and system administration
• Provide coordination and administrative support to the People & Culture Business Partner, APAC on HR initiatives and day-to-day matters
• Liaise with Property Management and external vendors on office-related administrative matters
• Coordinate the purchasing and replenishment of office supplies, pantry items, stationery, and other workplace needs
• This job description is not designed to contain a comprehensive listing of activities, duties or responsibilities that are required for this position. The employee may be asked to perform other duties and responsibilities, as necessary.

We’re looking for you if your profile matches the following:

• At least 1 year of experience in HR background
• Proficient in Microsoft applications; Word, Excel, PowerPoint, Outlook
• Experience using a HRIS system i.e. SAPSuccessfactors, EasyPay preferred
• Ability to work with minimal supervision
• Self-motivated and service-oriented
• Highly-organized, to respond to the variety and volume ofresponsibility
• Able to work in a high-paced and creative environment, with the ability to meet deadlines
• Good interpersonal and communication skills
• Meticulous and detail-oriented
• Able to work strongly and effectively with cross functional team
• Able to maintain strict confidentiality towards all information

How to apply:

Click apply now to be considered

THE PERKS

Flexible Working

We believe that a flexible working environment is key to getting the best out of our teams. We will support you to work where you need to and when you need to, depending on how you work best.

Room to Grow

Our line of work and business structure challenge our people in a way that inspires growth, with learning and development built into every role. We give individuals ownership over the direction and speed in which they grow.

Everyone has a voice

We thrive on conversations that spark curiosity and empathy. No matter how big or how small, every voice is heard, considered and respected.

Make your move

The diversity of roles across BCD M&E’s global locations means that our people often find new adventures during their time with us.

We’ve got you covered our extensive benefits include comprehensive healthcare, continued education support, diverse work locations, travel and hotel discounts, volunteer and sustainability opportunities and a successful employee recognition program.

We’re positive. You’ll love it.

It starts from the top. Our leaders lead with positivity, believe in our people and trust us to do the right thing. There will always be support along your journey, in little and big ways.

This position is not open to third-party recruiting agencies.

This is a 6-month fixed-term maternity cover contract role.