Senior Executive / Assistant Manager - Administration
5000 - 5500 SGDTemporary
Filos Community Services Ltd
Job Summary
Purpose of job: The Senior Executive / Assistant Manager (Administration)will oversee and coordinate administrative functions to ensure smooth operations across the organization. This role involves managing office facilities, supporting finance and accounts, ensuring compliance with data protection regulations (PDPA), and contributing to business continuity planning. The incumbent will also provide cross-departmental support in a community service environment, ensuring operational efficiency and compliance with governance standards.
Key Responsibilities
1. Accounts & Finance Support:
- Assist in monitoring departmental budgets, expense tracking, and financial reporting.
- Processing invoices, claims, payments and reimbursements.
- Sourcing quotations, preparing procurement documentation and coordinating approvals.
- Maintain vendor and contractor relationship to ensure cost-effectiveness and service quality.
- Ensure timely submission of financial documentation for audits and compliance.
- Liaison with auditors, vendors and funding agencies.
- Maintain proper documentation and records in compliance with internal control, audit and governance.
- Assist in grant and fund utilisation tracking, ensuring timely submission of required financial documentation.
2. Facilities Management:
- Oversee day-to-day office facilities operations, including maintenance, security and vendor management.
- Oversee office renovation including tender selection process and coordination with contractors/interior designer/QP, HDB, Town Council, SP, Singtel and service providers.
- Ensure a safe, efficient and conducive working environment for staff.
- Manage procurement of office supplies and equipment, ensuring cost-effectiveness and compliance with policies.
- Manage organisational assets, including asset tagging, inventory tracking and lifecycle management.
- Supervise in-house cleaner and ensure workplace hygiene standards.
- Ensure compliance with workplace safety, fire safety and regulatory requirements.
3. Fundraising & Donor Stewardship
- Provide administrative support to the fundraising team.
- Maintain donor records, track donations and prepare stewardship reports.
- Assist in planning and execution of ad hoc fundraising events.
4. Compliance & Risk Management
- Serve as a key administrative support for Personal Data Protection Act (PDPA) compliance.
- Support implementation and monitor compliance with Personal Data Protection Act (PDPA) policy.
- Maintain secure handling, storage, and disposal of sensitive data.
- Work with programme team to ensure appropriate handling, storage, and disposal of personal data.
- Coordinate PDPA-related documentation, staff briefings, consent management and incident reporting processes.
- Conduct staff awareness sessions and ensure adherence to data privacy policies.
- Support the development, implementation, and review of the organization’s Business Continuity Plan (BCP).
- Coordinate documentation, drills, and updates related to operational continuity and crisis preparedness.
- Assist management in administrative risk identification, mitigation and tracking.
5. Administrative Systems & Process Improvement
- Review, implement, and improve administrative SOPs and workflows to enhance efficiency and compliance.
- Support digitalisation and system improvements (e.g. finance systems, donor management, document management, asset tracking).
- Assist in organizing staff meetings, bonding events and training sessions.
- Provide administrative support to management, committees, and cross-department projects as required.
Requirements
Qualifications
- Bachelor’s degree in Business Administration, Accounting, Management or related field.
- At least 3–5 years of relevant experience in administration, facilities management or compliance.
- Knowledge of PDPA regulations and experience in implementing compliance frameworks.
- Familiarity with financial processes, budget monitoring and internal controls.
- Strong organizational, problem-solving, and communication skills.
- Good stakeholders management skills
- Ability to manage multiple tasks, prioritise deadlines and work independently.
Desired Attributes
- High integrity and strong sense of accountability.
- Detail-oriented with strong analytical skills.
- Process-driven, systematic and compliance-oriented.
- Proactive problem-solver with a hands-on approach.
- Commitment to Filos’ mission and values.
- Ability to balance operational efficiency with compliance rigor.
Key Competencies
- Leadership & Initiative: Proactive in identifying operational improvements.
- Compliance & Governance: Strong understanding of regulatory requirements.
- Stakeholder Management: Ability to engage and support diverse internal and external stakeholders.
- Adaptability: Comfortable working in dynamic, community-focused settings.
- Analytical Skills: Capable of handling data, budgets, and risk assessments.
Interested candidates, please email your resume with expected salary to View email address on mycareersfuture.gov.sg
Only shortlisted candidates will be notified for interview session.
Vacancy posted 4 days ago
Similar jobs that could be interesting for youBased on the Senior Executive / Assistant Manager - Administration in Singapore vacancy
3000 - 4000 SGD
...documentation efficiently to ensure smooth course administration Coordinate course schedules,... ...of WSQ and non-WSQ programmes by managing relevant documentation and processes... ...and key performance indicators (KPIs) to assist management in monitoring performance...2900 - 5400 SGD
...Purpose of Job The Senior Executive / Executive, Finance and Administration will report to the Senior Manager / Manager, Finance and Administration and provides day-to-day operational support in the areas of Finance, Employee Experience and Office Administration. Principal...3800 - 5000 SGD
...tounderstand WDG-JR project and assess eligibility · Guide WDG-JR applicants on grant application and claim submission in BGP 3. Grant Administration · Process grant and claim applications · Process the new SFEC for WDG-JR applications · Liaise with Finance on grant...4000 - 5000 SGD
...The current lead faculty of the Network are Professor David Paterson (Director) and Dr Mo Yin (Deputy Director). The senior executive/assistant manager will be working closely with the Network directors, progamme manager (Dr Ding Ying) and project managers to deliver ADVANCE...2500 - 3800 SGD
...Statement Of Purpose (Overall Purpose of Job) To provide administrative support to the department / company. Major Duties & Responsibilities... ...company policies and standard operating procedures (SOPs). • Assist in internal & external audit matters, such as updating IMS,...4000 - 4500 SGD
...extending to over 150 countries worldwide. We are seeking a highly trusted, proactive, and detail-oriented Senior Administration Executive & Personal Assistant to provide executive support to the Chairman & CEO while overseeing the smooth day-to-day operations of the office...1800 - 2300 SGD
...is seeking a responsible and organised individual to support the centre's daily administrative and operational functions. The role involves working closely with parents, teachers, and management to ensure the smooth running of the centre. Key Responsibilities • Manage...3650 - 6410 SGD
...The Senior Executive/ AssistantManager will provide administrative and operational support for all activitiesand initiatives under the Neurpalliatve Program. He/She will assist theProgramme Director and Manager and liaise with the other clinical and non-clinicalmembers in the...6000 - 8000 SGD
...Summary Requirements: The Executive Assistant & Office Administrator responsible for providing high‑level administrative, organizational, and strategic support to senior management while overseeing all office operations. This role ensures seamless day‑to‑day office functioning...3200 - 6100 SGD
...the public healthcare supply chain agency, we design and execute a national level end-to-end supply chain blueprint in partnership... ...sustainable and resilient. About The Role As a Senior Executive/Assistant Manager, Procurement in ALPS, you will b e based in one of the 27...3000 - 4500 SGD
...end-to-end HR transactions including payroll and benefits administration, employee data management and reporting. • Main point of contact for all... ...integrity and discipline • Ability to create, present and execute ideas, reports, and budgets • Ability to work both independently...4500 - 5500 SGD
...looking to add to our BIZ family! To learn more about the NUS Business School, please visit Job Description The Senior Executive / Assistant Manager plays a key role in supporting both administrative and student-service functions for the NUS Business School...3000 - 4500 SGD
...efficiency, and effective risk management practices. The incumbent need... ...& Capacity Building For Assistant Manager / Manager level: Lead... ...reports and presentations for senior management, highlighting... ...Bachelor’s Degree in Business Administration, Supply Chain Management, Finance...4500 - 5000 SGD
...professional to oversee the full spectrum of Human Resource, payroll, administration, and operational support functions. The candidate will play a... ...daily business operations, regulatory compliance, workforce management, and effective coordination between management, operations...3500 - 4000 SGD
...Mon - Fri (9am - 6pm) Contract Tenure: 4 months Executive Assistant cum Administrator Singapore Office We are looking for a highly organized... .... Key Responsibilities Office & Facilities Management Oversee all office maintenance and repairs, including...3800 - 6900 SGD
...Role Summary This is a full-time on-site role for a hands-on Senior Executive/ Assistant Manager based in Singapore. The job holder will perform financial reporting, budgeting, and forecasting. The role includes preparing full sets of accounts, financial statements, assisting...3600 - 4500 SGD
...plays a key role in translating programme strategy into effective execution and measurable outcomes. He/she is responsible for the... ...trends 3. Programme Delivery & Coordination Coordinate and manage end-to-end delivery of programmes, including: Professional training...4000 - 5000 SGD
...regardless of their race, religion, colour, language, creed and culture. THK MC today serves more than 70,000 beneficiaries through more than 70 programmes across five Services, which include Disability, Early Intervention for Children, Family, Seniors' Community, and Therapy....4000 - 5000 SGD
...General HR Operations & Administration Oversee all HR functions, ensuring... ...resolution strategies. Assist in the resolution of workplace... ...counseling and advice to managers, supervisors and employees.... ...experience will be considered for senior position. Strong communication...4000 SGD
...Senior Executive / Assistant Manager Salary: $4,000/month Employment Type: Permanent Start Date: Immediate ⏰ Working Hours: Monday to Friday, 40 hours/week Requirements Degree or Diploma holder Experience in shipping or training is an advantage Strong...8000 - 14500 SGD
1. JOB DESCRIPTION Job Title ACCOUNTS ADMINISTRATIVE ASSISTANT MANAGER Occupation ACCOUNTING MANAGER (FINANCE DEPARTMENT) Job Description & Requirements Job Description & Requirements Communicate expectations to administrative employees, and follow up by...4000 - 5500 SGD
...Support procurement and project teams by managing sourcing, purchase orders, supplier... ...proactively resolve supply delays or issues Assist in conducting cost comparisons,... ...preparation and processing tasks Perform other administrative duties as assigned to support...1 SGD
...organized, discreet, and proactive Administrative Support professional to... ...coordination support to the management team of our premium preschool... ...professionalism, and strong execution skills in a fast‑paced education... ...leaders and HQ teams Assist in compiling operational, enrolment...3000 - 3500 SGD
...are looking for a reliable and detail-driven Account & Admin Executive/Assistant to support daily finance and administrative operations. This role requires someone who is hands-on, organized, and able to manage multiple responsibilities with minimal supervision. The role...4800 - 5800 SGD
...Job Summary Lead and strengthen Facilities Management administrative operations through strategic coordination, compliance governance, reporting oversight, and process optimisation to support efficient and audit-ready hospital operations. What you'll be doing Lead...4000 - 5500 SGD
...ROLE: Reports to the Centre Manager with specific... ...WHAT YOU WILL DO: General administration of all building works/service... ...maintenance of the Building. Assist in preparation of budget forecast... .... Minimum 3-4 years’ (for Senior Executive) / 4-5 years' (for...2800 - 4000 SGD
...delivering exceptional property and facilities management services. Our success is built on the... .... About The Role As an Administrative Assistant at Knight Frank Property & Facilities... ...initiatives. You will work closely with senior stakeholders to ensure initiatives are...3500 - 6500 SGD
...Why This Role Matters Innovation and continuous improvement are key enablers of a next-generation hospital. The Senior Executive / Assistant Manager supports the implementation of hospital-wide improvement, innovation, and AI-related initiatives. In this role, you...2500 - 3500 SGD
...These responsibilities may include but are not limited to: Administrative Support: Assist in preparing and distributing internal communications,... ...all documentation is organized and easily accessible. Manage office supplies inventory, order replenishments, and always...3000 - 4500 SGD
...Operation, Assistant Manager/ Senior Executive · Ensure smooth onsite operations (e.g., toolcrib and vending machine management, non-conformance resolution, etc.) · Respond promptly to customer inquiries, RFQs, and issues · Forecast customer demand and communicate internal...
Do you want to receive more vacancies?
Subscribe and receive similar vacancies to Senior Executive / Assistant Manager - Administration. Be the first to apply!
