Temporary Administrative Assistant (Part Time)
2000 - 2400 SGDGREEN GIRAFFE ASIA PACIFIC PTE. LTD.
Description
As Temporary Administrative Assistant in our Singapore office, you will provide daily administrative and accounting support to our APAC offices in Singapore, Sydney and Tokyo, working closely with our Finance & Control team in Europe.
This is a varied, part-time role for an experienced and proactive administrative professional with a solid grasp of day-to-day accounting tasks. You are comfortable picking up tasks quickly, take ownership with minimal guidance and enjoy working with colleagues across different countries and time zones.
The team
Our Singapore office is Green Giraffe’s hub in APAC and is licensed by the Monetary Authority of Singapore (MAS). From Singapore, we support clients across the region on financial advisory mandates in the energy transition sector, together with our teams in Tokyo and Sydney.
You will work from our Singapore office in close collaboration with our Singapore-based Office Manager. Your main counterparts will be our Finance & Control team in Europe, and you will also interact with our European-based HR team. In addition, you will be in regular contact with, and provide support to, our teams in Tokyo and Sydney.
Key Responsibilities
Administrative Support (Singapore, Sydney and Tokyo)
Co-manage and follow up on administrative e-mail correspondence and tasks for our 3 APAC offices
Provide daily administrative support to the Singapore team, in close collaboration with the Office Manager, such as
Order office supplies and help ensure the smooth running of the Singapore office
Arrange flight and hotel bookings for colleagues when needed
Be in regular contact with, and provide administrative support to, our teams in Tokyo and Sydney
Finance & Accounting support
Process employee expense claims and reimbursements
Process incoming supplier invoices and record them in our accounting systems
Prepare payments for approval for our three APAC offices
Liaise with external accounting and corporate secretarial providers
Support the Office Manager in the month-end closing process for our three APAC entities (Singapore, Sydney and Tokyo), including reviews, forecasts, cash flow updates and preparation of monthly intercompany invoices, in close coordination with the European-based Finance & Control team
Audit support
Support the annual audit of our Singapore entity locally, from preparation through to completion
Gather, prepare and organise documentation requested by auditors
Keep financial and administrative records accurate, complete and audit-ready
HR Administrative Support
Support the Office Manager and the European-based HR team with the onboarding and offboarding of employees in APAC
Assist in preparation of the monthly payroll inputs for our three APAC entities for submission to the external payroll provider, if needed
Maintain accurate and confidential employee records
Requirements
Profile
At least 3 years of experience in an administrative, office management or accounting support role, ideally in a professional or financial services environment
Hands-on experience with accounts payable, expense processing and month-end closing; experience supporting audits is a strong plus
Familiarity with online accounting and bookkeeping tools (e.g. Basecone) is an advantage
Proactive and hands-on, able to take ownership of tasks with minimal guidance
Interested in a diverse role and comfortable switching between different topics, offices and stakeholders
Highly organised and detail-oriented, with the ability to manage several tasks in parallel
Team player, who is discreet and trustworthy in handling confidential information
Excellent written and spoken English
IT savvy (Microsoft Office, Excel in particular) and comfortable learning new systems
We welcome applications from all backgrounds; however, for this position we are unfortunately unable to secure the necessary work authorisation in Singapore. Candidates must therefore already hold Singapore citizenship or Singapore permanent residency.
What We Offer
Temporary part-time role of 16 to 24 hours per week, with a 6-month fixed-term contract to start with (salary is prorated to the hours agreed)
Flexible schedule: either 2-3 full days, or 4-5 shorter days per week, with working hours that allow for daily overlap with our European offices
Office-based role in our Singapore office
Competitive compensation
International exposure and collaboration across Europe and APAC
Dynamic, entrepreneurial and supportive environment
About Green Giraffe
Green Giraffe is an independent advisory firm with 120+ professionals worldwide, supporting the renewable energy sector through expert advice and strong market insight. We are committed to enabling the energy transition through high-quality work and robust governance.
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