Project Accounting Executive

Role purpose

Primary responsibility for billings (Accounts Receivable) for South East Asia and Australia Pacific

Role tasks and responsibilities

Work in Progress (WIP) Tracking:
 Regularly reviewing and updating project status to accurately reflect the level of work completed on each project.
 Analysing WIP reports to identify potential issues like excessive unbilled hours or projects exceeding budget.
 Communicating with project managers to ensure timely updates on project progress and associated costs.
 Tracking of clients’ purchase orders and other procurement requirements are met prior to billings.

Invoice Generation:
 Check that projects and customers are correctly set up in the system
 Generate work-in-progress/timesheet reports to support invoicing requirements
 Compute the amount of withholding taxes and other indirect taxes if applicable for invoicing purposes
 Preparing and reviewing client invoices (both 3rd party and intercompany) based on tracked WIP data, including billing codes, rates, and project milestones
 Identifying and resolving discrepancies between project costs and invoiced amounts
 Ensuring invoices are submitted to clients (3rd party and intercompany) in a timely manner and comply with company policies
 Submit clients’ invoices on online portals eg Ariba, Coupa etc when needed.

Billing Reconciliation:
 Reconciling time and expense reports with project budgets and WIP balances.
 Identifying and addressing any discrepancies or billing errors
Reporting and Analysis:
 Generating reports on WIP levels, and billing trends.
 Analyzing data to identify areas for improvement in project management and invoicing processes.
 Collaborating with project managers to manage client expectations regarding billing timelines.
 Provide ad-hoc support for project related tasks, forecasting, budgeting, government surveys as needed
 You are also required to carry out other duties reasonably required by the Company that you are skilled and capable of performing.

Requirements

Knowledge and experience

 Knowledge and experience in a fast-paced and complex business environment

 An engaging, approachable, self-motivated and hands on individual

 Ability to solve problems innovatively and action ideas quickly

 Prior experience in audit or professional services industry is a plus but not necessary

Qualifications and specialist skills

 Minimum Diploma in accounting related field, strong in double entries concept.

 Minimum 5 years experience.

 Ability to plan, organise and operate with strong attention to detail and data accuracy.

 Strong discipline to effectively manage time and resources to meet deadlines.

 Excellent interpersonal skills to liaise with internal and external stakeholders, including senior leadership.

 Proficient in Microsoft Office, especially Microsoft Excel.

 Working knowledge of Microsoft D365 Finance and Operations will be a plus but not necessary.