Sales Admin Executive

Company Overview

LMS Singapore, founded in 1995, operates in 5 ASEAN countries distributing scientific instruments for material science. We partner exclusively with global market leaders to provide quality products, technical support, and tailored solutions for testing and analysis needs.

Job Summary

You will support Sales, Service, and Management teams by coordinating sales administration and logistics to ensure smooth daily operations, accurate order processing, and professional front-office management.

Responsibilities

• Manage front office operations by attending to visitors and handling incoming calls professionally
• Provide administrative support to the Manager and internal departments to facilitate efficient workflows
• Prepare accurate quotations for Sales and Service teams to support customer proposals
• Process sales orders promptly and monitor shipment schedules to ensure timely delivery
• Verify completeness and compliance of shipping documents with customer requirements
• Coordinate mail, messages, and courier services to maintain effective communication
• Support marketing activities including seminars, exhibitions, and mailing campaigns to enhance brand presence
• Perform data entry, filing, and document management to maintain organized records
• Respond to general enquiries and complete ad-hoc administrative tasks as assigned
• Coordinate with suppliers, transporters, and internal teams to schedule deliveries efficiently
• Monitor and track shipment status to ensure on-time delivery and resolve issues proactively
• Prepare delivery orders, invoices, packing lists, and shipping documents accurately
• Handle import/export documentation when applicable to comply with regulations

Required competencies and certifications

• Proficient in MS Office applications (Word, Excel, PowerPoint) and CRM systems to support administrative and sales functions
• Strong organizational skills with keen attention to detail for managing multiple tasks independently
• Effective communication and interpersonal skills to collaborate across teams and with external partners

Preferred competencies and qualifications

• Minimum Diploma or equivalent in Business Administration, Logistics, or related field
• 1-3 years of relevant experience in administration and/or logistics roles