Facilities and Office Administrator

Description

What's in It for You

• Competitive salary up to $5,000+ attractive bonus scheme
• Prime CBD location near MRT
• Monday to Friday, 9 AM to 6 PM
• Work in a collaborative and inclusive environment
• Excellent opportunities for personal and professional growth

Your Role:

As a  Facilities and Office Administrator , you'll ensure the smooth operation of office services, supporting the team's success in a professional and high-performing environment.

About the Company:

Our client is a globally recognized law firm with offices in major business hubs like Singapore, New York, London, and Hong Kong. Renowned for its focus on collaboration, diversity, and excellence, the firm offers exceptional growth opportunities and actively contributes to the community through pro bono work and volunteering.

Responsibilities

• Oversee internal and external mail and courier services
• Coordinate document distribution and maintain records
• Set up and reset conference rooms for meetings/events
• Handle office equipment repairs and furniture maintenance
• Assist with staff relocations and procurement processes
• Manage day-to-day operations, including security, maintenance, and cleaning services
• Address staff inquiries, requests, and complaints promptly
• Participate in ad hoc tasks and projects

Skills and Qualifications

• Diploma/Degree in a related field
• Minimum 3 years of office administration experience, with exposure to facilities coordination
• Customer-focused and strong multitasking skills
• Eager to learn and adaptable to outdoor tasks and challenging situations
• Independent, efficient, and highly flexible with a strong sense of responsibility
• Excellent written and verbal communication skills
• Proficient in Microsoft Office (Word, Excel, PowerPoint)
• Open to working beyond office hours when needed

Office Administration, Ms Office, Facilities Coordinating