Office Administrator

Primary Duties & Responsibilities

Office Administration

• Providing day-to-day administrative support to the GM and leadership team
• Managing licenses (e.g. EHS, laser equipment) and Non-Disclosure Agreement
• Assisting with Government grant project administration
• Coordinating visitor access, reception duties, and entry authorizations
• Coordinating with external vendors like hotels, travel agencies, and insurers
• Handling office supplies, pantry stock, and general workplace upkeep
• Preparing and submitting staff expense claims and reports
• Organizing meetings, internal events, and company functions
• Taking dictation and meeting minutes
• Handling partial purchasing tasks: sourcing, raising Purchase Requisitions
• Maintaining and updating office documentation, contracts, and work instructions
• Undertake special assignment, ad-hoc projects, function or related duties for Operation team as and when required

HR Administration

• Assist HR on people engagement activities, employee lifecycle management, training activities coordination as required
• Prepare on contract renewal documents and managing trade export license control renewal process
• Manage and update periodic reports required by operation team via TMS application
• Documentation and filling updates for employee information

Education & Experience

• Diploma or equivalent qualification
• Preferably minimum 3 years of relevant experience in Office Administration

Skills

• Strong organizational and multitasking skills
• Proficiency in MS Office (Excel, Outlook), Power BI a plus
• Excellent communication and coordination abilities
• A service-oriented mindset and willingness to step in where needed
• Able to maintain confidentiality and work independently with minimal supervision