HUMAN RESOURCE ASSISTANT

Key Responsibilities

1. Employee Records& Documentation

. Database Management

Maintain and systematically update employee personal files (P-files), both digital and hardcopy, ensuring strict confidentiality and data protection.

. Leave &Attendance Tracking

Monitor and record employee attendance, medical leaves, and annual leaves across corporate offices and project sites.

. Work Pass Administration

Assist in the application, renewal, and cancellation of foreign worker passes (e.g., Work Permits, S-Passes, Employment Passes) in strict compliance with Ministry of Manpower (MOM) regulations.

2. Recruitment &Onboarding Support

. Onboarding Coordination

Prepare employment contracts and new-hire packages. Coordinate first-day logistics, ensuring new hires complete necessary paperwork and are scheduled for corporate and site-safety orientations.

. Offboarding

Assist with employee clearance processes, final handover documentation, and exit interviews.

3. Training &Safety Compliance

. Course Registration

Coordinate and register site personnel for mandatory industry training, includingWorkplace Safety and Health (WSHE) courses, Core Trade certifications, and specialized equipment licenses.

. Record Keeping

Track the expiration dates of employee safety certifications and arrange for timely renewals to prevent site deployment disruptions.

4. Payroll &Benefits Administration

. Time sheet Processing

Collate and verify timesheets for site workers to ensure accurate preliminary data for payroll processing.

. Claims Processing

Review and process employee expense claims, medical reimbursements, and site transport allowances in alignment with corporate policies.

Key Competencies

. Organizational Excellence

Highly meticulous with eye for detail, ensuring accurate data entry and record-keeping in a fast-paced environment.

. Regulatory Awareness

Foundational knowledge of local employment laws (e.g., Employment Act) and MOM regulations, particularly concerning the built environment and foreign manpower.

. Communication Skills

Approachable, with the ability to effectively communicate with diverse staff ranging from senior executives to site workers.

. Technical Proficiency

Competent in using MS Office (Excel, Word, PowerPoint) and highly adaptable to learning internal HR Systems and payroll software.

. Discretion& Integrity

Absolute reliability in handling highly sensitive corporate and personal employee information.