Office Administrator

Join a dynamic team as an Administrative Assistant, where you will facilitate efficient operations by managing financial records and supporting team collaboration.

Responsibilities

• Ensure accurate entry of supplier and client invoices into the accounting system for up-to-date financial records.

• Organize and maintain both digital and physical filing systems for all financial documents, ensuring compliance and easy retrieval.

• Cross-check invoices against purchase orders to confirm pricing and quantities for accuracy.

• Monitor stock deliveries and sales to uphold precise inventory levels.

• Conduct regular physical stock counts to verify the accuracy of the system inventory.

• Promptly notify management when supplies or product levels are below thresholds for timely reordering.

• Manage the general office email inbox, responding to inquiries with professionalism.

• Direct incoming emails to the relevant departments or team members to ensure effective communication.

• Assist other departments with administrative tasks to meet company deadlines.

• Collaborate with the team to propose improvements for office workflows and inventory processes.

Requirements

• Relevant educational qualifications in administration, business, or a related field.

• Prior experience in office administration, data entry, or similar roles to enhance operational efficiency.

• Proficiency in Microsoft Office (Word and Excel) and familiarity with basic accounting or ERP software for handling administrative tasks.

• High attention to detail for accuracy in managing numbers and inventory data.

• Strong written and verbal communication skills for maintaining professional correspondence.

• Positive, team-oriented mindset capable of multitasking effectively in a fast-paced environment.

Interested candidates who wish to apply for the advertised position, please click on "Apply Now". We regret that only shortlisted candidates will be notified.

EA License No.: 01C4394 (PERSOL SINGAPORE PTE LTD)

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