Executive Administration Coordinator
3200 - 3700 SGDOON & BAZUL LLC
The role
The Executive AdministrationCoordinator provides the operational and administrative backbone of theExecutive Office, ensuring the smooth day-to-day running of a fast-paceddisputes practice. You will work closely with, and report to, the Head of theExecutive Office, coordinating the administrative, logistical andorganisational matters that allow the Executive Office to operate seamlessly.
What you will own
● Coordinatediaries, meetings, travel, logistics and executive schedules.
● Preparedocuments, meeting materials, correspondence and administrative records to aconsistently high standard.
● Supportbilling, expense claims and reimbursements at the coordination and preparationstage, working with the finance team, which retains control and execution ofall financial processing.
● Maintainorganised electronic and physical filing systems with accuracy andconfidentiality.
● Coordinateinternal meetings, action trackers, events and executive projects.
● Use AIand technology to improve efficiency and streamline administrative processes.
● Providereliable administrative support across confidential matters and ad hocprojects.
What we are looking for
● Highlyorganised, meticulous and accurate.
● Takespride in high-quality work and manages multiple priorities calmly.
● Proactive,dependable and resourceful.
● Communicatesprofessionally with people at all levels.
● Embracestechnology and AI to improve how they work.
Experience and qualifications
● Atleast 3 years' experience in executive administration, legal secretarial orexecutive support, preferably within legal or professional services.
● Excellentorganisational and communication skills.
● StrongMicrosoft Office proficiency and confidence using AI tools such as ChatGPT,Copilot or similar.
● Experiencewith legal practice management systems is an advantage.
2500 - 3500 SGD
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