Facilities & Office Executive
5000 - 8000 SGDFull-time
Citco Fund Services (Singapore) Pte. Ltd.
The Facilities & Office Executive plays a key role in supporting the staff and senior management needs and concerns as well as maintaining the office. The Executive must develop and implement a cohesive and effective working environment and set business standards in place.
- Maintain the schedule and physical appearance of the office
- Manage the office billing, collaborating with Finance department
- Maintain updated floor plan, reconfigurations and internal moves
- Schedule and supervise vendor work onsite (3rd party cleaners in the office and vendor agreement)
- Assist & coordinate with office maintenance/repairs/electrician
- Actively participate in managing Social Committee events to help foster a relaxed, fun and charitable culture
- Establish business relationships with outside vendors for travel related matters
- Demonstrate flexibility at all times in using personal judgment and adaptability-approaching work related concerns
- Maintain a positive outlook with employees and visitor
- Report to Senior Management for budgeting and costs for maintenance issues and cost comparison for vendor usage
- Assist in coordination of office onsite & off-site programs
- Effectively collaborate with Admin group regionally & globally to ensure all aspects of office & pantry administration is handled
- Manage office support staff & any other ad-hoc tasks assigned
About You
- Excellent written, verbal and interpersonal communication skills
- Ability to be flexible and multi-task and prioritize effectively with shifting priorities and timeframes
- Proven judgement and decision making skills
- Demonstrated ability to maintain professional standards
- Great sense of responsiveness to the needs of the business
- Ability to work independently
- You bring a high level of energy, creativity and independent thinking.
- Team player with the ability to gain the confidence and cooperation of peers
- Proficient in Microsoft Office, use of inter- and intranet, teleconferencing, WebEx technology, etc.
Key Competencies:
- Technical knowledge and commercial acumen
- Quality and risk control
- Client service
- Teamwork
Vacancy posted 3 days ago
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