Paymaster & General Cashier - NoMad Singapore
Hilton
Job Description OVERVIEW OF ROLE The Paymaster & General Cashier is responsible for the accurate and timely administration of payroll while maintaining effective control over the hotel's cash management functions. This role ensures payroll is processed in compliance with statutory requirements and company policies, while safeguarding the hotel's cash assets through proper handling, reconciliation and banking procedures. Working closely with the Finance and People & Culture teams, the Paymaster & General Cashier supports operational excellence by maintaining strong internal controls, ensuring compliance with financial procedures and delivering exceptional internal service to team members and departments. Responsibilities MAIN DUTIES & RESPONSIBILITIES The main responsibilities of the Paymaster & General Cashier are summarised below; however, the list is not exhaustive. PAYROLL ADMINISTRATION
- Process monthly payroll accurately and within established timelines.
- Process overtime payments, allowances, statutory deductions and other payroll adjustments in accordance with company policies and applicable legislation.
- Verify payroll data received from the People & Culture department for completeness and accuracy prior to processing.
- Process payroll-related deductions and reimbursements based on approved documentation.
- Prepare payroll journals and payroll accrual entries for month-end reporting.
- Prepare and submit statutory payroll contributions and filings, including CPF, tax reporting and other government submissions where applicable.
- Maintain payroll records and supporting documentation in a confidential and organised manner.
- Respond promptly and professionally to payroll-related enquiries from team members.
- Ensure payroll activities comply with company policies, internal controls and statutory requirements.
- Maintain custody and accountability of the hotel's cash funds, floats and petty cash.
- Prepare and verify daily cash collections received from operational departments.
- Count, reconcile and balance cash receipts against supporting documentation and system reports.
- Prepare daily bank deposits and ensure timely banking of hotel funds.
- Maintain accurate records of all cash movements and banking transactions.
- Reconcile cash shortages or overages and investigate discrepancies promptly.
- Issue and replenish cashier floats in accordance with approved procedures.
- Conduct periodic verification of cashier floats and petty cash balances.
- Ensure all cash handling procedures comply with company policies and internal control requirements.
- Safeguard cash, negotiable instruments and related financial assets through secure handling and storage practices.
- Maintain strong internal controls over payroll and cash handling processes.
- Prepare payroll-related balance sheet reconciliations as assigned.
- Support month-end and year-end closing activities relating to payroll and cash accounts.
- Assist with internal and external audits by providing accurate documentation and responding to audit requests.
- Ensure compliance with company policies, accounting standards and applicable regulatory requirements.
- Continuously identify opportunities to improve payroll and cash management processes while maintaining appropriate segregation of duties.
- Work closely with the People & Culture team to ensure payroll information is complete and accurate.
- Collaborate with Finance and operational departments to ensure efficient cash management and reconciliation.
- Maintain positive working relationships with banks, auditors and relevant external agencies where required.
- Participate in departmental meetings and training programmes.
- Carry out any other reasonable duties and responsibilities assigned by management.
- Demonstrate the highest standards of integrity, confidentiality and accountability.
- Maintain exceptional accuracy and attention to detail in payroll and cash management activities.
- Meet strict processing deadlines while ensuring compliance with all policies and regulations.
- Exercise sound judgment and safeguard confidential financial and employee information.
- Build collaborative relationships across departments while providing excellent internal service.
- Uphold NoMad Singapore's values, service philosophy and professional standards at all times.
- Diploma or Degree in Accounting, Finance, Business or a related discipline preferred.
- Minimum 3 years of relevant experience in payroll, finance or general cashier functions, preferably within the hospitality industry.
- Strong knowledge of payroll administration, statutory contributions and cash handling procedures.
- Experience processing payroll in a high-volume environment with strict deadlines.
- Excellent numerical, analytical and reconciliation skills with strong attention to detail.
- Proficiency in Microsoft Office applications, particularly Excel.
- Experience with payroll systems, accounting software, online banking platforms and government portals is advantageous.
- Strong organisational, interpersonal and communication skills.
- Ability to maintain confidentiality and work independently while contributing effectively as part of a team.
Vacancy posted 8 days ago
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