HR Payroll Administrator (West, Up to 4k)
3500 - 4000 SGDFull-time
Integrate Engineers Pte Ltd
The HR Payroll/Admin’s role is to provide administrative support for the office and site.
Payroll:
- Check timecard timing based on GPS records.
- Prepare driver’s payroll based on GPS records.
- Check Payroll colleague’s work.
- Clarify with site staff on incomplete timecards.
- Check workers timecards for discrepancies.
- Ensure approvals for additions and deductions are given before processing.
Human Resource:
- Updating personal details of staff on databases.
- Co-ordination for new application/renewal of work permit holders with talent acquisition executive.
- Liaising with staff on employment matters.
- Update of salaries after appraisal cycle (for certain job roles) or when there is change in employment terms.
- Preparing employment contracts using approved templates; ensuring scanned soft copies and proper filing.
- Update of employment contract templates when required and ensure to compliance with regulations.
- Working with talent acquisition executive on recruitment matters.
- Liaise with dormitory to provide worker’s feedback, check-in/out forms, ensuring exiting workers did not cause damage etc.
- Checking and approving invoices related to workers such as dormitory, medical etc. and handing to accounts for payment.
- Preparing documents for yearly WICA, FWMI quotes.
- Handling WICA claims process, liaising with injured person etc.
- Making arrangements for workers who need medical treatment and following up with them on their recovery.
- Filling in survey forms.
- Leave administration; Foreign worker levy waiver tracking, government paid leave, carry over of annual leave etc.
- Assist in ISO audit by providing necessary documents.
- Housekeeping of HR SharePoint folders to ensure files are updated and organised.
- In-charge of liaising with dormitories for renewal, new bookings, check-in and outs etc.
- Cover other HR staff when they are on leave.
- Assist on termination process of foreign employee (item returned check, repatriation flight ticket purchase etc.
- Monitoring the PCP list (for WP and S Pass) and managing the medical screening appointment bookings (for WP renewal).
Provide Admin support as required.
Requirements:
- GCE 'O' Levels or 'N' Levels and above
- Relevant experience of min 2 years
- Highly organised with good time management
- Ability to multi-task and prioritise
- Resourceful
- Reliable
- Meticulous with following and enforcing standard of procedure (SOP)
- High standard of record keeping and document filing.
- Takes the initiative
- Eager to learn new things
- Good at problem solving
- Good interpersonal and communication skills
We regret that only shortlisted candidates will be notified.
Vacancy posted 5 days ago
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