Event Executive [Stat Board | Central]
3000 - 3200 SGDPERSOL OUTSOURCING SINGAPORE PTE. LTD.
Join Our Team: Event Management Executives Wanted!Be Part of Exciting Events, Coordinate with Diverse Teams, and Create Memorable Experiences!
Job Description
Be the main point of contact for event requests
To sit in for any pre-event discussions with internal stakeholders
To source, shortlist and recommend suppliers/vendors according to budget given
To support the procurement process for the events (e.g. catering, gifts, live stations)
Preparing approvals and ensures that approvals are sought before arranging for any purchases
To be proficient in Canva (doing up of EDMs)
Coordinate booking of venues and internal stakeholders’ calendars for the event arrangements
To be able to plan out the program based on the purpose of the event and to seek the necessary approvals prior
Manage RSVP via FormSg (e.g. collating dietary requirements/menu selection)/registrations, collate post-event feedback/after-action review (AAR)
To do all the necessary building clearances, catering and visitors for events (if needed)
Assist in purchasing food for VIP
Manage queries related to event logistics and booking requests via email
Assist in the preparation of daily event forecasts to be communicated to relevant departments
Support on-site operations during events, ensuring smooth execution
Liaise with the AV team for the setup of AV system when required
Scheduling of meeting room equipment maintenance with vendor
Train internal stakeholders on use of AV system
Perform quality checks on digitized records against the physical copies to ensure readability on the digitized records
Shift physical files between nearby office buildings
Provide event management support e.g. coordination with all internal and external stakeholders (i.e. staff, vendors, speakers, and suppliers), preparation and printing of materials, event set up and logistical support for the event
Assist with visitors/contractor clearance to event venue (if any)
Any other ad hoc duties assigned
Job Requirement
Min Diploma in any discipline with min 2 years of relevant working experience would be an added advantage
Meticulous with details, good communication and interpersonal skills
Able to work in a fast pace and challenging environment
Working Hours
Mondays to Fridays, 8:30am – 6pm (1hr lunch break)
City Hall MRT
If you are interested, please submit your application here. We appreciate your application and will notify you if you are shortlisted for the role.
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EA License No: 90C3494 | EA Personnel No: R21100082 | EA Personnel Name: Mavis Goh En Qi
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