Personal Assistant
4000 - 5500 SGDFull-time
Shimizu Corporation
Main Duties & Responsibilities
- Provide comprehensive secretarial and administrative support to the Managing Director.
- Manage and coordinate the Managing Director's calendar, appointments, meetings, business engagements, and travel arrangements.
- Coordinate with internal departments, project teams, clients, consultants, contractors, and external stakeholders on business and administrative matters.
- Plan and coordinate visits by overseas stakeholders, including travel arrangements, accommodation, transportation, meeting schedules, project site visits, and hospitality requirements.
- Act as the primary liaison for visiting Japanese delegates and overseas stakeholders, ensuring the smooth execution of itineraries and business engagements.
- Facilitate communication and coordination between the Singapore office, project sites, and Japanese headquarters/stakeholders.
- Prepare, translate, and review business correspondence, reports, meeting materials, and presentations in both English and Japanese.
- Supervise, coordinate, and plan the Managing Director's personal driver duties and schedules.
- Perform any other duties as assigned by Management
Education & Experience Requirements
- Experience in secretarial or executive assistant experience supporting senior management or C-suite executives.
- Prior working experience in the Construction, Engineering, Infrastructure, Property Development, or Built Environment industry is required.
- Proficient in both spoken and written Japanese and English to effectively communicate with Japanese-speaking stakeholders, clients, and headquarters.
- Experience coordinating overseas visitors, business meetings, and executive travel arrangements.
Vacancy posted 4 days ago
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