Admin Assistant

Duties & Responsibilities:

• Prepare shipping documents (DO, Invoice & packing list) & following up with vendors on shipment and delivery.
• Work closely with customers, vendors, agent and forwarder.
• Collaborate with finance and operations on the collection of payment.
• Ensuring accurate data entry into excel system and proper filing of documents.
• Prepare monthly sales reports.
• Ensure timely submission and staff commission.
• Prepare purchase requisition from NetSuite and ensuring purchase orders are processed timely and accurately.
• Maintaining accurate purchasing records, and ensuring compliance with Standard Operating Procedure, company policies, legal regulations, and ISO 9001 standards.
• Matching of supplier's invoices with supporting documents such as PO & DO.
• Oversea office cleanliness and handle miscellaneous office issues as they arise.
• Provide administrative support including receiving visitors, setting up presentations.
• Perform any other ad-hoc work duties as assigned from time to time.

Job Requirements:

• At least Professional Certificate/Nitec/Diploma in Business Administration.
• Fresh or 1-2 years of relevant experience in an administrative role.
• Experience in Netsuite System is preferred.
• Proficiency with Microsoft Office (Word, Excel, Outlook & PowerPoint).
• Good communication skills, negotiation skills (written and verbal).
• Independent and able to work in a fast-paced environment and as part of a team.
• Fluent in English.

Kindly note that only shortlisted candidates will be notified.