Purchasing Assistant [5.5 DAYS / PIONEER] (KCKC)
2300 - 2500 SGDFull-time
The Supreme HR Advisory Pte. Ltd.
Working hours : Monday to Friday (830AM - 530PM), Alt Saturday (830AM-1230PM)
Working location: Pioneer Sector 1, Singapore 628416 (Transport provided in Jurong)
Salary: Up to $2500
Job Description:
1. Purchase Requisition (PR) Handling
- Review PRs submitted by Requestor.
- Source and obtain quotations from approved vendors.
- Quotation Comparison Sheet: Create comparison sheets when sourcing from multiple suppliers to justify selection – Mainly for new items and long list items for Lita boats.
- Negotiation: Support or participate in price and terms negotiation to achieve cost savings.
- Evaluate quotations based on price, delivery time, and compliance with specifications.
2. Purchase Order (PO) Management
- Generate and issue Purchase Orders based on approved PRs.
- Ensure accuracy of PO details and alignment with quotations.
3. Monitoring of Incoming Items
- Track delivery status and follow up on overdue items.
- Confirm delivery schedules with vendors and inform relevant departments.
4. LC Shipment Coordination (Import Operations)
- Monitor Letter of Credit (LC) shipments from overseas.
- Coordinate with freight forwarders for customs clearance and delivery arrangements.
5. Logistics & Freight Handling (Inbound & Outbound)
- Obtain and review shipping documents (invoice, packing list, bill of lading, etc.).
- Request quotations for air and sea freight based on Incoterms.
- Appoint and liaise with forwarders to handle shipments.
- Manage incoming shipments via courier, air, or sea freight (IGDS permit declarations).
- Submit freight quotations to Finance; save copies in the quotation folder.
- Organize and archive all documentation in the Purchasing folder by hull number.
6. Goods Receipt & Documentation
- Match Delivery Orders (DOs) from the store with yellow copy of the PO.
- Upon receiving invoices, ensure matching with DO and PO.
- Obtain necessary approvals and update costing sheets accordingly.
7. Invoice Management
- Print invoices received via email or handle hard copies.
- Verify accuracy and completeness before submission for payment.
8. Supplier Coordination & Email Monitoring
- Maintain communication with suppliers for order status, delivery, and issues.
- Monitor emails daily and respond promptly to ensure workflow continuity.
9. Monthly Purchasing Reports
- Compile and submit monthly purchasing summary reports.
- Present updates during the company meeting in the first week of each month.
10. Audit & Compliance Monitoring
- Maintain updated records of incoming goods for audit purposes.
- Organize documentation for Marine and New Hull projects as per audit standards.
11. Interdepartmental Collaboration
- Coordinate closely with requestors, store personnel, and finance teams.
- Ensure alignment of purchasing activities with project timelines and budget.
12. Administrative Support
- Assist with ad hoc tasks and administrative support as required.
Qualifications:
- At least GCE 'O' Level / Higher Nitec / Diploma
- Minimum 2 years of relevant working experience
- Marine Industry is a plus
- Knowledge of MS Office
Kelly Chong Reg No:R26161160
The Supreme HR Advisory Pte Ltd EA No: 14C7279
Vacancy posted 7 days ago
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