HR Assistant/Executive
2500 - 3500 SGDFull-time
ALCHEMIST WORKS PTE. LTD.
At Alchemist, we believe great coffee starts with great people. As we continue to grow across Singapore, Japan, and Taiwan, we are looking for a detail-oriented and people-first HR Executive to keep our people operations running smoothly — from the moment someone joins us to every milestone along the way.
This is a hands-on generalist role at the heart of a fast-growing multi-outlet F&B brand. You will work closely with our operations team across Alchemist Singapore, playing a direct role in how we grow, support, and retain our people.
What You Will Do
Payroll & Compensation
- Process end-to-end monthly payroll accurately and on time using Talenox — including CPF submissions and IR21 tax clearance
- Manage leave administration and final salary processing
- Work closely with Operations to ensure accurate attendance data, timesheet verification via Deputy, and timely payroll uploads
Recruitment & Onboarding
- Manage the full recruitment cycle for outlet and operations roles — from job posting and candidate sourcing to interviewing and offer management
- Prepare and maintain recruitment materials, including job descriptions and employment contracts
- Facilitate new employee orientation and onboarding — ensuring every new joiner feels welcomed, informed, and set up for success from day one
- Support work pass applications, renewals, and cancellations in compliance with MOM regulations
HR Administration & Employee Relations
- Maintain accurate and up-to-date employee records digitally across Talenox and our HR systems
- Prepare HR correspondence, including employment letters, promotion letters, salary adjustment letters, and employment verification letters
- Support employee relations matters — including counselling, grievance handling, issuance of warning letters, and offboarding procedures
- Serve as a reliable and approachable first point of contact for HR queries from employees and management across all levels
Data Management & Ad Hoc Support
- Process attendance reports, pro-family leave submissions, and government-paid leave claims accurately and on time
- Archive employee records in accordance with Alchemist's HR policies and PDPA requirements
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What We Are Looking For
- Diploma or Degree in Human Resource Management or equivalent
- At least 2 years of hands-on payroll and recruitment experience in F&B, retail, or a recruitment agency environment
- Proficiency in HRMS and payroll systems — familiarity with Talenox and Deputy is a strong advantage
- Organised, meticulous, and comfortable managing multiple priorities without losing attention to detail
- Strong communicator who can engage confidently across all levels of the organisation
- Comfortable working independently in a lean team environment
- Ability to converse in Mandarin is an advantage, to support communication with our Mandarin-speaking outlet teams and candidates
- Open to Singaporeans and Permanent Residents
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What We Offer
- Competitive salary commensurate with experience
- Medical and dental coverage
- Staff discounts across all Alchemist outlets
- Performance bonus
- Training and development opportunities
- A culture built on hospitality, knowledge, and teamwork — and a team that genuinely looks out for one another
Vacancy posted 3 days ago
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