Project / Office Administrator

Project Coordination

• Assist Project Managers in planning, coordinating, and implementing project activities.
• Coordinate project resources, equipment, schedules, and information.
• Liaise with internal and external stakeholders to define project requirements, scope, and objectives.
• Monitor project timelines and follow up on action items to support project delivery.

Documentation & Reporting

• Prepare, maintain, and update project documentation, including project plans, schedules, status reports, and trackers.
• Maintain registers, filing systems, and ensure records are accurate and audit-ready.
• Compile and consolidate data for project metrics, budget tracking, and basic financial reporting.
• Ensure proper document control, version management, and approval processes are followed.

Meeting & Communication Support

• Coordinate and arrange meetings, workshops, and stakeholder engagements.
• Prepare meeting agendas, collate supporting documents, and record accurate minutes.
• Communicate project updates, issues, and risks to relevant stakeholders in a timely manner.
• Handle incoming and outgoing correspondence, including emails and phone calls.

Administrative & Operational Support

• Provide comprehensive administrative support to the project team.
• Assist with procurement activities, delivery coordination, and invoice processing.
• Support day-to-day operational and administrative functions to ensure smooth project execution.
• Maintain organized records and ensure compliance with company procedures and standards.

Requirements

• Minimum 1-2 years of administrative or project coordination experience preferred.
• Proficient in Microsoft Office applications (Word, Excel, PowerPoint, Outlook).
• Strong organizational, communication, and multitasking skills.
• Ability to work independently and manage multiple tasks effectively.
• Detail-oriented with good documentation and record-keeping skills.
• Interested applicants may send their updated resume to [HIDDEN TEXT]