Sales Adminstrator
3000 - 4000 SGDIFSC PTE. LTD.
Role Overview
We are looking for a highly organized and detail-oriented Sales Administrator to support our growing commercial team. This role sits at the heart of our sales operations — ensuring quotations are accurate, orders are processed efficiently, and documentation is always compliant and professional.
If you enjoy structure, take pride in accuracy, and thrive in a fast-paced environment where no two days are the same, this role offers excellent exposure to cross-functional collaboration and the opportunity to grow alongside a dynamic business.
Key Responsibilities
Quotation & Proposal Support
· Prepare accurate, professional quotations and commercial proposals.
· Ensure pricing, documentation, and commercial terms are complete and compliant.
· Maintain proper version control and organized records for all submissions.
Sales Order & Documentation Management
· Process sales orders efficiently and accurately.
· Coordinate closely with Operations, Finance, and Logistics to ensure smooth delivery.
· Ensure all required commercial documentation is properly tracked and filed.
CRM & Reporting
· Maintain up-to-date and accurate CRM records.
· Support the generation of sales reports and performance summaries.
· Assist in tracking commission and sales-related documentation.
Tender & Compliance Coordination
· Compile and organize tender submissions and compliance documents.
· Ensure all required documents are submitted on time and in proper format.
· Support contract administration and documentation governance.
Cross-Functional Collaboration
· Act as the coordination bridge between Sales and internal departments.
· Respond promptly to internal and client administrative queries.
· Proactively follow up to prevent delays and ensure smooth workflows.
Continuous Improvement
· Identify opportunities to improve sales administration processes.
· Suggest workflow enhancements to improve efficiency and accuracy.
· Contribute to building scalable internal systems as the company grows.
What We’re Looking For
Qualifications
· Diploma or Degree in Business Administration, Sales, Marketing, or a related field.
Experience
· 1–3 years of experience in Sales Administration, Sales Support, or Order Processing.
· Experience preparing quotations and handling sales documentation.
· Familiarity with CRM systems (e.g., Monday.com, Quickbooks).
· Comfortable working across multiple departments.
Technical Skills
· Proficient in Microsoft Office (especially Excel).
· Strong understanding of sales processes and documentation workflows.
· Familiarity with ERP systems is an added advantage.
Industry Exposure (Preferred)
· Experience in technology, robotics, IoT, engineering, or facilities management environments.
· Exposure to tender submissions and compliance documentation.
· Basic understanding of commercial terms and contract processes.
Who You Are
· Meticulous and detail-oriented
· Organized and structured in your work
· Able to manage multiple deadlines confidently
· Proactive and solution-driven
· Comfortable working in a dynamic, multicultural environment
· Calm and reliable during busy tender or submission periods
Why Join Us?
Be part of a growing and forward-moving organization
Gain exposure to commercial operations across departments
Work in an environment that values ownership and initiative
Opportunity to grow as the company scales
3000 - 4000 SGD
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