operational and commercial administrator
vibranium engineering pte. ltd.
- Provide administrative support to the Operations and Commercial teams to ensure smooth daily activities.
- Prepare, review, and maintain operational documents , including work orders, service reports, job completion reports, and timesheets.
- Assist in the preparation of quotations, cost estimates, purchase orders, and invoices in coordination with the Commercial team.
- Coordinate with vendors, subcontractors, and internal departments for job execution and documentation .
- Track job progress, manpower deployment, and material usage, and update relevant records.
- Maintain proper filing and documentation for contracts, agreements, invoices, and supporting documents .
- Support the Operations team in logistics coordination , including mobilization, permits, passes, and site access requirements.
- Monitor and follow up on commercial matters , such as invoice submission, payment status, and client correspondence.
- Prepare weekly and monthly reports related to operations performance, costs, and billing status.
- Ensure compliance with company procedures and assist during audits, inspections, and management reviews .
- Handle general administrative duties, including email correspondence, scheduling meetings, and record keeping.
- Liaise with clients, suppliers, and internal stakeholders in a professional manner.
Vacancy posted a month ago
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