Programme & Secretariat Executive | Bugis
5000 - 5500 SGDTemporary
Business Edge Personnel Services Pte Ltd
Key Responsibilities
- Support the team in organising an international conference through the conceptualisation of the programme, schedule, special showcases, and other fringe programmes related to the event.
- Engage a wide range of internal and external stakeholders to obtain buy-in and participation in the conference, as well as alignment on strategic objectives across the public, private, community, and diplomatic sectors.
- Liaise with international committees for strategic and operational coordination, including the drafting of agreements and alignment with organisational by-laws and governance requirements.
- Plan hospitality programmes, including flights, accommodation, and ground transport arrangements.
- Perform secretariat duties for conference workgroups, including liaison with relevant government agencies, note-taking, records management, and logistical support.
- Support oversight of post-event administrative procedures, including feedback collection and report generation.
Secretariat Duties
- Perform secretariat duties for international conference workgroups, including administrative functions (e.g. records management, meeting preparation) and strategic/governance support (e.g. compliance with organisational statutes and stakeholder management).
- Maintain the membership database and support the annual membership exercise.
- Design the membership revenue framework and advise the team on the effective utilisation of membership revenue.
- Refine membership tiers to provide more diverse membership options.
- Support the transition to a digital membership card.
- Support engagement efforts with local and international stakeholders.
- Represent the organisation at relevant meetings, and prepare position papers and memos where required.
- Partner with industry stakeholders, internal divisions, and government agencies on the conceptualisation of conferences and outreach activities.
Requirements:
- At least 3-5 years of work experience, preferably in international relations, and specific to working with International Organisations
- Keen interest in current and international affairs
- Enjoys engaging with a diverse range of local and international stakeholders
- Able to think, speak and write critically and strategically
- Creative, resourceful and able to multi-task
- Excellent team player and able to drive initiatives and projects involving stakeholders from multiple divisions or agencies
- Prepared to work off-hours when necessary and undertake overseas work trips
- Prior work experience involving the arts and culture sector, international relations and/or stakeholder engagement will be a strong asset
Contract Duration: 1 Year
Working Arrangement:
Monday to Fridays (Office hours) - TBC
Salary : $5,000 to $5,500 per month
Location : Bugis
EA License No.: 96C4864
Reg. No.: R26161270 JOEY TAY YI TING
Vacancy posted 24 days ago
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