Job Description

Reports To
Director of AI & Automation

Works Closely With
Automation Engineer (Alvaro), Agency Leadership

ABOUT RUBIX AGENCY
Rubix Agency is a performance marketing consultancy combining management consulting rigor with hands-on execution to help fast-scaling eCommerce and DTC brands drive profitable growth. Our services include:

Paid media optimization (Meta, Google)
Affiliate partnerships and performance
AI-powered automation systems for operational efficiency

We are building an AI-first operations infrastructure, deploying intelligent workflows to reduce manual work and enable our team to focus on strategy, optimization, and scaling impact. Over the past year, we’ve deployed 47+ internal automation agents and are rapidly expanding.

ROLE OVERVIEW
We are hiring an AI Systems Delivery Manager to own end-to-end execution and accountability of internal AI automation initiatives. This role bridges:

Technical delivery coordination
Workflow automation project management
Operational accountability and cross-functional alignment

Key aspects of the role:

Work daily with the Automation Engineer to ensure tasks are properly scoped, moving at the right velocity, and delivered to production on schedule
Evaluate technical work quality, assess timelines, and escalate blockers proactively
Bring ideas for new automations, smarter system connections, and process improvements
Collaborate with leadership on AI workflows supporting performance marketing operations

KEY RESPONSIBILITIES

Delivery Management & Engineering Oversight

Lead async daily check-ins with the Automation Engineer
Evaluate task complexity and delivery estimates
Flag blockers, ambiguous specs, or capacity concerns
Review completed automation builds against specs

Technical Project Scoping & Documentation

Translate leadership automation concepts into clearly scoped workflow specs
Break larger initiatives into sequenced milestones with owners, deadlines, and Definition-of-Done
Maintain documentation for engineers to execute tasks independently

Project Operations (ClickUp)

Manage AI/automation pipelines in ClickUp (boards, statuses, dependencies, deliverables)
Ensure project state reflects reality
Build reusable templates for recurring automation tasks (n8n workflows, API integrations, reporting automations)
Deliver weekly velocity and delivery performance reports

Delivery Velocity & Cycle Time Management

Track cycle times from task creation to production launch
Maintain a transparent ship log of deployments and outcomes
Lead weekly syncs to review shipped work, upcoming tasks, and at-risk initiatives
Prioritize high-impact automation work

Process Standards & Workflow Governance

Build and maintain SOPs for automation delivery
Create intake processes to enforce clarity before work begins
Develop quality checklists for common deliverable types
Ensure production workflows have basic documentation

Innovation, AI Strategy & Roadmap Input

Participate in ideation sessions and propose new automation concepts
Identify operational inefficiencies and recommend automation solutions
Stay current on AI, integration, and automation trends
Contribute to the automation roadmap with rough scope and business case

WHAT YOU’LL NEED TO SUCCEED

Minimum Requirements

3–6 years in technical project management, delivery management, AI operations, or automation project coordination
Ability to read and interpret workflow automation builds (n8n, Make.com, Zapier)
Experience managing technical contributors with clear accountability
Proficiency with ClickUp for project and task management
Excellent English communication skills for async remote coordination
Basic understanding of performance marketing metrics (ROAS, CPA, CAC, LTV) and marketing data pipelines

Bonus Qualifications

Experience managing automation pipelines or API integration projects
Familiarity with AI tools and APIs (OpenAI, Claude, Perplexity)
Startup, agency, or AI-first environment experience
Technical writing, QA, or workflow documentation background
Exposure to performance marketing platforms (Meta Ads, Google Ads, Klaviyo, Shopify)
Basic Python scripting knowledge

EXPECTATIONS & SCOPE
This role is NOT:

A software engineering role
A passive task tracker
A media buying, campaign strategy, or marketing strategist position

You are accountable for execution quality, delivery velocity, and operational excellence in AI automation systems.

HOW WE’LL MEASURE SUCCESS

Workflow Ship Rate: consistent weekly deployment of automation tasks
Spec Quality: no engineer blockers due to missing information
Deadline Accuracy: realistic estimates with proactive variance reporting
Engineering Utilization: clear pipeline of prioritized tasks
ClickUp Hygiene: accurate project state and self-serve leadership visibility

HOW TO APPLY
We don’t hire on resumes alone. Include a practical exercise response:

Exercise: In 200–300 words, given a ClickUp board with 12 automation tasks (4 In Progress blocked on missing API credentials), describe how you would:

Diagnose the issue
Act within 24 hours
Communicate status to leadership

Email your response with a brief intro and relevant experience to: [email protected]

WHY JOIN RUBIX
Work directly with leadership to ship AI systems at agency scale
Real ownership with measurable impact
Deep exposure to production AI systems (n8n, OpenAI API, DataForSEO)
Fully remote, async-first culture with daily Slack collaboration
High-velocity environment — weekly shipping and rapid iteration

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AI Systems Delivery Manager (AI Delivery Lead / AI Project Manager)