Job Title: Administrative Associate

Job Description:

We are seeking an Administrative Assistant to join our Active Ageing team and provide support in various administrative tasks. The ideal candidate will be organized, detail-oriented, and proficient in handling multiple responsibilities efficiently. As an Administrative Assistant, you will play a crucial role in ensuring smooth operations within the organization.

Prepare Reports:
• Compile and prepare the AIC (Agency for Integrated Care) Quarterly Progress Report.
• Generate the Befriending and Buddying Quarterly Report accurately and in a timely manner.
• Draft the PDPA (Personal Data Protection Act) Consent Form as required.
• Generate the Project Funding Report, ensuring accuracy and compliance with guidelines.
• Handle any other progress reports mandated by AIC, following specified formats and deadlines.
Update Health Evaluation Records:
• Maintain accurate and up-to-date records of health evaluations.
• Ensure confidentiality and compliance with data protection regulations.
• Organize and store records systematically for easy access and retrieval.
Update Care Plan Records:
• Assist in updating care plan records for individuals or groups.
• Collaborate with relevant team members to ensure care plans reflect current needs and goals.
• Document any changes or updates to care plans accurately and promptly.
Procurement
• Manage the end-to-end procurement process, from requisition to delivery.
• Prepare and issue purchase orders in accordance with company policies and procedures.
• Track orders and ensure timely delivery of goods and services.
• Address any issues related to delivery, quality, or pricing with suppliers.
Undertake Ad-hoc Admin Tasks
• To perform other admin duties as required by the organisation when required

Qualifications and Skills:
• Proven experience as an administrative assistant or in a similar role.
• Excellent organizational and time management skills.
• Strong attention to detail and accuracy.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint).
• Ability to prioritize tasks and manage workload effectively.
• Good communication and interpersonal skills.
• Familiarity with healthcare or social services environment is a plus.
• Knowledge of data protection regulations (e.g., PDPA) preferred

This position offers an opportunity to contribute to the efficient functioning of our organization and support our mission of providing quality care and services to our clients. If you meet the qualifications and are eager to take on diverse administrative responsibilities, we encourage you to apply.