Administrative Assistant (Maintenance)

Job Scope

• Manage Maintenance administrative functions, document control, and filing across local and network shared storage drives.
• Raise, process and verify Purchase Requisitions (PRs), invoices, Delivery Orders, and Goods Receipts (GRs) accurately in SAP.
• Provide SAP operational support, including routine housekeeping, system testing, Disaster Recovery (DR) exercises, SAP upgrading and issue coordination with IT.
• Exports data from SAP, compile & prepare Monthly Budget Reports and Spare Parts Consumption list for Managers' review & approval.
• Compile the list of CAPEX items to be executed by Maintenance as well as the monthly CAPEX status updates by respective Maintenance Sub-Function for submission.
• Support audits, HR systems usage (Prosoft HRMS), online access applications as well as managing & track usage & demand of the various permit-to-work
• Other ad-hoc duties which may be assigned from time to time

Requirements

• Minimum GCE 'O' level or equivalent qualifications
• Possess 2 years of relevant experience
• Proficient in MS Office (MS Excel and MS Word)
• Candidates with SAP working knowledge will have an added advantage
• Positive working attitude, organized and details-oriented
• Good interpersonal and communication skills
• Entry level candidates will also be considered

Attractive salary commensurate with qualifications and experience will be offered to the right candidate, including the following elements of our Total Rewards package:

• Service Benefits (0.25 month to 0.5 month + $500 annually based on years of service)
• Location Allowance
• Medical Outpatient/Dental Subsidy & Hospitalization & Surgical Benefits for Spouse & Children
• Comprehensive Insurance Coverage
• Holiday, Sports and Wellness Subsidies
• Daily Shuttle Bus Service to and from the office in Jurong Island to Jurong East MRT