Administrative Executive
3000 - 5000 SGDFull-time
DP Architects
Responsibilities
- Provide full spectrum of secretarial support to Director(s) and his/her team;
- Coordinate business travel for directors and team members, covering bookings, visas, schedules, travel insurance, materials, and post-trip claims and reimbursements;
- Handle full spectrum of administration including supplies, expenses, claims, travel arrangements, meetings coordination, onboarding/ offboarding, leave management, access, resources, update status of project, etc;
- Prepare documents for submission of pre-qualification;
- Manage overall project administration, including setup, contracts, consultants, fees, payments, access, milestones, and documentation;
- Handle project financial processes, from submissions and proposals to invoicing, payment follow-ups, and monthly income and fee forecasting with Finance and project teams;
- Work with Human Capital Management department for incoming and outgoing administration for team members;
- Maintain proper documentation, reports, and records, ensuring all files comply with office standards;
- Oversee leave, claims, timesheets, ICT requests, and maintain a clean and organized workspace;
- Any other ad hoc duties as assigned.
Requirements
- Minimum Diploma in Business Administration or equivalent;
- Strong adaptability and ability to manage shifting priorities in a fast-paced environment;
- Excellent organisational and problem-solving skills;
- Minimum 3 years of experience in relevant field;
- Good command of spoken and written in English
Vacancy posted 1 day ago
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