Executive Assistant, Faculty of Dentistry (NUSDen)
4560 - 7660 SGDFull-time
National University of Singapore
Interested applicants are invited to apply directly at the NUS Career Portal. Please note your application will only be processed if you apply via NUS Career Portal.
NUS Career Portal link -
We regret that only shortlisted candidates will be notified.
Executive Assistant to the Dean
Looking for a role where your organizational skills and tech-savviness can truly shine?
If you have built a solid foundation in administration or executive support, you are likely ready for a role that offers professional growth, operational ownership, and a modern, efficient work environment where your proactive drive is highly valued.
At NUS Dentistry (NUSDen) , we are shaping the future of oral healthcare, clinical education, and research. Behind our state-of-the-art clinical facilities and academic programmes is a fast-paced, dynamic Dean’s Office. We are looking for a progressive Executive Assistant (EA)to support our Dean. We want someone who is intrinsically motivated, takes pride in flawless execution, and is eager to leverage digital workflows and AI productivity tools to keep our Dean's Office running smoothly.
If you bring a warm, professional energy to stakeholder relations, love the satisfaction of a perfectly managed calendar, and want to ensure our daily operations run with clinical precision, this is the perfect next step for your career.
Why This Role is a Great Fit for You
- A Modern Work Style: We don't believe in doing things the hard way just because "that's how it's always been done." If you are eager to use AI tools (like ChatGPT or Copilots) to draft communications, organize data, or streamline scheduling, you will find a highly supportive environment here.
- Professional Visibility: Working directly with the Dean and the Head of Administration, you will interact with senior university leaders, ministry officials, clinical partners, and international guests, building your professional confidence and network.
- Clear Ownership: You will fully own the daily operations of the Dean’s calendar and logistics, giving you the autonomy to organize your work and deliver excellent results.
Your Areas of Focus (a summary)
- Calendar & Schedule Management: Proactively manage, optimize, and de-conflict the Dean’s complex daily schedule. Anticipate needs, protect administrative "desk time," and coordinate leadership coverage when the Dean is away.
- Relationship Management & Comms: Act as the primary gateway and professional "face" of the Dean’s Office. Build trust and manage communications with diverse stakeholders (including clinical staff, students, and external partners) with diplomacy, discretion, and absolute confidentiality.
- Logistics & Meeting Support: Coordinate travel itineraries, prepare meeting dossiers, draft meeting minutes, and track action items to ensure nothing falls through the cracks.
- General Administration & Mailbox Coordination: Manage expense claims, triage the general mailbox, and securely administer approval workflows for documents in strict compliance with university guidelines.
- Project & Digital Initiatives: Assist with ad-hoc data collection, coordinate central office requests, and adopt digital/AI tools to keep our office processes efficient.
Who We Are Looking For
- The Experienced Professional: Around 3 to 5 years of experience in executive support, secretarial, or administrative roles. Experience in healthcare, or higher education, or the public sector is a plus, but your organizational capability is what matters most.
- The Resilient Problem-Solver: A calm, solution-oriented attitude. The Dean's schedule is highly dynamic due to academic, clinical, and research commitments; you are someone who can pivot with clinical precision when things change last minute.
- The Tech-Forward Adapter: Comfortable with technology and eager to learn. Whether you already use AI tools to work smarter or are highly willing to learn how to use them swiftly, you possess a continuous-improvement mindset.
- The Strong Communicator: Clear, polished, and professional written and verbal communication. You can draft emails and basic reports with minimal supervision.
- The Highly Discreet Partner: Able to handle sensitive matters (such as VIP visits, academic reviews, or clinical-administrative documents) with absolute accuracy, confidentiality, and professionalism.
What We Offer
- A competitive salary and comprehensive NUS benefits.
- A supportive, professional, and collaborative team culture at Kent Ridge.
- Opportunities to learn and implement modern digital and AI productivity tools to elevate your administrative career.
Vacancy posted 11 hours ago
Similar jobs that could be interesting for youBased on the Executive Assistant, Faculty of Dentistry (NUSDen) in Singapore vacancy
5000 - 6500 SGD
...Responsibilities Specific responsibilities for this role include: Assistant Faculty Head/ Faculty Head, Aerospace Engineering Role: Lead the... ...Self-starter and has the tenacity to see a plan through to execution. Hands-on, takes ownership of projects and possess a sense...- ...experiencing rapid growth in the region with new store openings and business channels (i.e., Click and collect and marketplace). Executive Assistant We are seeking to hire a highly organized, dynamic, and proactive Executive Assistant who thrives in a fast-paced...
3000 - 5000 SGD
...Fresh graduates are welcome to apply About the Role We are looking for a responsible, detail-oriented and proactive Executive Assistant to provide day-to-day executive support and assist with the company’s operations, HR administration and event management. This...6500 - 8000 SGD
...for a responsible, professional and highly organised Personal Assistant to the Director to provide comprehensive secretarial and administrative... ...Requirements Previous experience as a Personal Assistant, Executive Assistant, Secretary or similar role Strong organisational...6000 - 7500 SGD
...Role Overview We are seeking a highly organized, discreet, and execution-oriented Executive Assistant to support our Principal in a multifaceted capacity. This role combines executive and private office support, business and project coordination, financial administration...4000 - 6000 SGD
...Key Responsibilities Executive & Administrative Support Provide comprehensive administrative and organisational support to the Managing... ...level of discretion. Business & Operational Coordination Assist the Managing Director in coordinating day-to-day business...7266 - 9166 SGD
...services that meet their international financial needs. We are currently seeking a high calibre professional to join our team as Executive Assistant In this role, you will: Maintain compliance with all applicable HSBC Group policies, procedures, and regulatory...2500 - 2800 SGD
...Job Summary The Executive Assistant will provide administrative support to the Director and Managing Director, ensuring that daily documentation, quotations, records, and general administrative matters are handled accurately and efficiently. Key Responsibilities...5000 - 7500 SGD
...Executive Assistant to CEO & Managing Director (Procurement & Marketing) Position Summary We are seeking a highly organized, proactive, and resourceful Executive Assistant to provide comprehensive support to the Chie fExecutive Officer (CEO) and Managing Director (MD)...2500 - 4000 SGD
...Executive Assistant Embark on a meaningful career to make a real difference in the lives of children! Science Studios is a leading education centre specialising in the teaching of primary and secondary school science through engaging experiments and excellent printed...3500 - 5000 SGD
...DIFC). The General Counsel — who also holds broader operational oversight — is seeking a highly capable, discreet, and trusted Executive Assistant to serve as a true right hand. This is not a standard administrative role. You will operate at the center of a fast-moving, high...3000 - 4000 SGD
...JOB TITLE: EXECUTIVE ASSISTANT ABOUT RD American School partners exclusively with Riverdale Country School - one of America's top-ranked private schools. We are more than an educational institution - we are an accelerator of learning. Our approach is grounded in cognitive...3800 - 5000 SGD
...and confidential information with a high degree of discretion, professionalism, and integrity. Administrative Support: Maintain executive documentation and filing systems, coordinate expense submissions, and provide general administrative support to senior leadership....3000 - 4500 SGD
...Position Overview We are looking for a highly organised, discreet and dependable Executive Assistant to the CEO Office to provide executive, administrative and coordination support. The successful candidate will manage the CEO’s schedule and appointments, coordinate...4000 - 6000 SGD
...sectors. We are committed to supportingvisionary entrepreneurs and driving meaningful investments in the region andbeyond. The Executive Assistant will perform abroad range of administrative and secretarial tasks to support the firm and theCEO. He/she plays a pivotal role...5000 - 5500 SGD
...Job Description The Executive Assistant provides executive, administrative, analytical, and coordination support to the Managing Director. The role requires an organised, discreet, and technology-savvy professional who can manage the MD’s priorities, coordinate across departments...2800 - 3800 SGD
Job Responsibilities: · Responsible for processing and management of Purchase Orders to manufacturers/ suppliers, follow-up on shipments schedules, production schedules, shipments clearance, and inventories control · Escalation of orders with manufacturers/ suppliers to...3500 - 4500 SGD
...exceptional vehicles and service as a trusted name in the industry. Position Overview: Reporting to the Head of Human Resource & Executive Assistant, the Executive Assistant (EA) will provide high-level administrative support, ensuring the efficient operation of the executive...3000 - 4500 SGD
...business activities and management of client relationship to resolve all potential problems and issues. Calculate voyage estimates and assist with budgeting and preparation of commercial tenders. Assist to monitor market conditions and industry rates. Chartering of Oil...2800 - 3500 SGD
...Accounts Assistant / Accounts Executive (5 months Maternity Cover) Job Description: Preparation of Audit Confirmation - Debtors Preparation of Audit Confirmation - Inter-company Issue and key in AR invoices ( Customer & Inter-Company invoices ) Creating New Debtor...4000 - 6500 SGD
...The Executive Assistant provides comprehensive administrative and operational support to General Manager. This role manages calendars, meetings, travel arrangements, communications, reports, and special projects while serving as a key point of contact between the executive...2400 - 4000 SGD
Role of Position ~ To administer, maintain and continuously improve the Company's Subcontractor Payment Response Database, ensuring timely and accurate recording of payment responses prepared by the Contracts Department for subcontractors. Main Duties and Responsibilities...2500 - 3200 SGD
...transport providers, and customers to ensure smooth and timely execution of deliveries and logistics services. Responsibilities Logistics... ...and up-to-date inventory records for tracking and reporting Assist in conducting periodic stock counts and inventory checks to...3500 - 4500 SGD
...delivers extensive product lines and supply chain solutions to industrial and automotive manufacturers. Job Summary The Executive Assistant provides comprehensive administrative and organizational support to senior management, ensuring smooth day-to-day operations. This...2000 - 3000 SGD
...We are looking for an organized, reliable Administrative Assistant to support our daily office operations at our Bukit Batok office. Key Responsibilities: Manage daily office administrative tasks, including data entry, filing, and document processing. Handle incoming...3300 - 4000 SGD
...computers, printers, and other office equipment. Ensure all software is up to date and properly licensed. Network & Security Support : Assist with network configuration, troubleshooting, and monitoring. Support cybersecurity initiatives to ensure the security of company data....2100 - 2900 SGD
...Check for applicant’s eligibility and subsidy level for Senior Mobility Fund (SMF) through means testing portal or AIC eSMF portal. Assist with completing SMF application via the AIC eSMF portal. Proceed with placing order for equipment with vendor and liaise delivery...2400 - 2600 SGD
Monday to Friday: 10am - 6pm Dress code: Casual Location: 39 woodlands close, ****@*****.***, Singapore 737856 RESPONSIBILITIES Record expenses, adding payment tasks Sending invoices and reminder for overdue payments to clients Arranging part timers for events...1800 - 3500 SGD
...product range, and adaptability, we're dedicated to becoming the industry's top employer. What We're Looking For: The Procurement Executive will manage both demand planning and procurement activities within the organization. This role requires close collaboration with the...3000 - 4000 SGD
...Director Employment Type: 4 Months Contract About the Role We are seeking a highly organised, proactive, and professional Executive Assistant to provide comprehensive administrative and operational support to the Director. The successful candidate will play a key role...
Do you want to receive more vacancies?
Subscribe and receive similar vacancies to Executive Assistant, Faculty of Dentistry (NUSDen). Be the first to apply!
