Estate Management Manager
5000 - 6000 SGDFull-time
GEODIS SINGAPORE PTE. LTD.
Company Overview
GEODIS Singapore Pte Ltd specializes in logistics and supply chain solutions, managing diverse warehouse and office properties across Singapore to support operational efficiency and business growth.
Job Summary
Lead a multifunctional team to manage a portfolio of mixed warehouse and office properties, overseeing maintenance, compliance, and strategic real estate initiatives to optimize financial and operational performance.
Responsibilities
- Lead and coordinate a multifunctional team to manage day-to-day operations of owned and leased warehouse and office properties across Singapore, ensuring first-level repair and maintenance (R&M) tasks are completed efficiently
- Develop and implement strategic real estate initiatives aligned with business objectives to drive financial and operational performance, including managing CAPEX and OPEX budgets for the fiscal year
- Identify and prioritize critical CAPEX projects for asset enhancement and lifecycle replacement to maintain property value and functionality
- Establish and manage service standards and performance metrics for third-party service providers, fostering strong partnerships with stakeholders to ensure quality delivery
- Design and implement work processes to promptly address and resolve issues and emergencies, minimizing operational disruptions
- Plan, develop, and monitor operating budgets and resource plans, implementing cost-saving measures and supporting warehouse occupancy projects
- Oversee planning and execution of refurbishment and reconstruction works, including cost estimation, to meet operational requirements
- Recommend and implement continuous improvement initiatives related to estate and vendor management to enhance efficiency and service quality
- Conduct audits on subcontractors, monitor compliance, and follow up on corrective actions to ensure contractual and regulatory adherence
- Manage commercial, insurance, and compliance support activities to safeguard company interests and meet legal requirements
- Track and ensure timely renewal of maintenance contracts to maintain uninterrupted facility operations
- Assess facility and security requirements and prepare cost estimates for commercial Requests for Quotation (RFQ)
- Ensure timely renewal of all statutory permits such as lift, signage, façade inspection, EMA, and Fire Certificate to comply with regulations
- Monitor compliance with building and fire safety regulations, coordinating closely with contractors, Qualified Persons, and authorities including JTC, BCA, SCDF, and URA
- Perform Fire Safety Manager and Water Efficiency Manager duties to uphold safety and sustainability standards
- Monitor and assess electrical fixed rates, SP Pool rates, and Temporary Electricity charges, securing management approval for contracting rates
- Maintain proper documentation for audit preparation and compliance verification
- Lead Sales & Leaseback activities as Property Manager, providing guidance on M&E, cold room, construction, and security matters
- Execute green initiatives to support environmental sustainability goals
- Respond to ad-hoc tasks as assigned, maintaining a zero-accident safety record
- Remain contactable during office hours and occasionally outside office hours to respond to urgent matters
- Undertake domestic travel as required to support property management activities
Required competencies and certifications
- Bachelor’s degree in Property & Facilities Management or higher
- Certified Fire Safety Manager
- Certified Water Efficiency Manager
- BizSafe Level 2 certification
- Certified Green Mark Facilities Manager
- Advanced Workplace Safety & Health certification
- Managing Work at Height certification
- Respond to Fire Incident (SMC/SIC) certification
- Construction Safety Supervisor certification
Preferred competencies and qualifications
- Minimum 7 years of experience in facility management, estate management, or related disciplines
- Familiarity with building and fire safety regulations
- Experience with reinstatement and reconstruction works
- Experience working with a broad range of facility-related vendors in the logistics industry
- General understanding of air, ocean, road, and warehousing logistics activities
- Strong mechanical and electrical knowledge
- Strong understanding of reinstatement requirements by JTC and landlords
- Proficient in managing CAPEX and OPEX budgets for maintenance, repair, and reconstruction projects
- Fluent in English and local language(s) to facilitate communication with diverse stakeholders
Other Information
- Must be able to work under stressful conditions and respond promptly to urgent inquiries from internal or external clients
- Ability to execute multiple projects concurrently from RFQ stage to completion within tight timelines
- Strong communication skills to engage effectively with all organizational levels and external authorities
- Well-organized, resourceful, and able to present concepts and ideas clearly
- Demonstrated teamwork and networking skills with JTC, building and fire authorities, Qualified Persons, developers, and contractors
- High technical standards, strong safety mindset, and ethical conduct
Vacancy posted 5 days ago
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