Administrative and Events Executive/Senior Executive
3800 - 4500 SGDFull-time
The Straits Times School Pocket Money Fund
Reporting to the General Manager, the successful candidate will provide administrative and operational support to ensure the smooth running of the organisation. He/She will coordinate events and stakeholder engagements, support volunteer management, oversee office administration processes, and assist with donor and sponsor relations.
Responsibilities
Secretarial Support to GM and General Office Admin
- Secretarial Support to GM and Board Secretariat
- HR/IT/Office Admin/Procurement (e.g. collateral) / Audit matters
- SOP/Policy Maintenance
- Charity Portal, Giving.sg, website management
Events
- Serve as the overall person-in-charge for all organisational events, overseeing end-to-end planning, coordination, execution, and evaluation.
- Manage event logistics, stakeholder engagement, and event-related agreements.
- Appreciation Day co-ordination and logistics management
Payments/Petty Cash
- Track office related invoices received and prepare PVs for approvals
- Prepare listing of PV and PCVs to be sent to E-serv
- Handle/process petty cash payments
Volunteer management
- Assist in volunteer management & engagement
- PDPA Representative for Volunteers
Donor/Sponsor Management
- Manage fund-raising projects by external sponsors/donors
- Maintain and develop relationships with donors
- Documentation of external fund-raisers and tracking agreements with partners
Others:
Any other matters as assigned such as onsite assurance, schools’ application processing and social media posts.
Qualifications
Familiar with MS Suite (Excel, Word, Powerpoint) and Adobe Acrobat Pro, highly meticulous and organised, and possess good interpersonal skills
Vacancy posted 4 days ago
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