Programme Support Executive (Cluster Management & Partnership)

Join our team in adynamic outsourced project role. We are seeking an experienced programme support executive to support programme administration, stakeholder coordination, vendor management, and operational activities across multiple community initiatives.

Key Responsibilities

• Coordinate programme schedules, registrations, change requests, and cancellations.
• Maintain programme trackers, databases, and operational documentation.
• Liaise with vendors, stakeholders, and internal teams to ensure smooth programme delivery.
• Coordinate programme logistics, deployment arrangements, and operational support.
• Support user account administration and system maintenance.
• Review programme documentation and ensure records are accurately maintained.
• Prepare and consolidate reports, attendance records, and programme data.
• Support invoice verification, billing administration, and data reconciliation.
• Manage programme enquiries, follow up on action items, and coordinate stakeholder communications.
• Assist in organising meetings, preparing meeting materials, and maintaining programme documentation.
• Support divisional administrative activities, mailbox management, inventory reporting, and records management.
• Perform other administrative and programme support duties as assigned.

Requirements

• Diploma or GCE 'A' Level qualification.
• Minimum 5 years of relevant experience in programme administration, project coordination, operations support or related discipline.
• Proficient in Microsoft Office applications (e.g. Excel, Word, PowerPoint, and Outlook).
• Excellent organisational, communication, project management, and time management skills.
• Experience in scheduling meetings and activities, invoice processing and data verification.
• Experience in customer service and stakeholder coordination.
• Meticulous with strong numerical and analytical skills.
• Able to work independently while collaborating effectively within a team.
• Able to manage multiple priorities in a fast-paced environment.