OPERATIONS & ADMINISTRATIVE EXECUTIVE

Job Description & Requirements

Roles & Responsibilities

A. F&B Operations Support

. Provide on-site operational support across accounts as needed, assisting site teams during service periods, events, and busy periods

. Help coordinate day-to-day service requirements including staffing arrangements, setup needs, and equipment requests

. Support catering and event setups across sites when additional manpower or coordination is required

. Assist Account Managers and Unit Managers with operational tasks that require cross-site follow-through

. Assist with receiving and stock-related tasks at sites when required

B. Administrative Support

. Handle sourcing tasks including obtaining quotations, comparing vendors, and coordinating procurement requests across accounts

. Liaise with vendors and suppliers on orders, deliveries, and service matters as directed

. Manage and update data across operational trackers, including client-specific documentations, feedback records, food tasting and food costing exercises.

. Support and maintain SOPs, checklists, and supporting operational documents for all accounts

. Produce PowerPoint presentations for client reviews, internal meetings, and management updates

. Maintain and organize file systems for all account documentation - digital and physical

. Support finance-related tracking tasks including invoice records, expense records, purchase order tracking, and monthly cost review

. Assist in GRN and supplier invoice reconciliation in support of site finance workflows

. Handle general correspondence, scheduling, and coordination tasks as directed by the Account Managers