Front Desk Administrative Assistant
2200 - 3000 SGDFull-time
LUMINA ADVISORY & GLOBAL SEARCH PTE. LTD.
Our client is seeking a proactive, hands-on, and highly motivated Front Desk Administrative Assistant to support the daily operations of the business.
The ideal candidate is organized, resourceful, enjoys multitasking, and takes initiative in a fast-paced environment. This role is responsible for providing administrative support, managing front desk operations, and ensuring the smooth running of the office.
Location: Tuas (Company transport provided from Joo Koon MRT)
Key Responsibilities
Administrative Support
- Provide day-to-day administrative support to the team and management.
- Manage correspondence, filing systems, records, and documentation.
- Prepare reports, presentations, meeting minutes, and other business documents.
- Schedule meetings, coordinate appointments, and manage meeting room bookings.
- Assist with data entry, invoice processing, and general administrative duties.
- Maintain office supplies, pantry inventory, and ensure the office is well-stocked and organized.
- Support internal documentation and maintain accurate administrative records.
Reception & Front Desk
- Serve as the first point of contact for visitors, clients, and vendors.
- Greet and assist visitors in a professional and friendly manner.
- Answer and direct incoming phone calls and emails appropriately.
- Handle incoming and outgoing mail, parcels, and courier arrangements.
- Coordinate visitor registration and meeting room arrangements.
- Ensure the reception area and common areas are tidy, presentable, and welcoming.
Office & Operational Support
- Liaise with vendors, suppliers, contractors, and service providers on office-related matters.
- Coordinate office maintenance, repairs, and facility-related requests.
- Assist with procurement of office supplies and general operational requirements.
- Support company activities, internal meetings, and other administrative logistics when required.
- Perform other ad hoc administrative and operational duties assigned by management.
Requirements
- Minimum Diploma or equivalent qualification.
- Prior experience in Administration, Reception, Customer Service, or Office Support is preferred.
- Proficient in Microsoft Office (Word, Excel, PowerPoint, Outlook).
- Excellent organizational and multitasking skills.
- Strong communication and interpersonal skills.
- Professional, friendly, and customer-oriented attitude.
- Able to work independently and as part of a team.
- Hands-on, resourceful, and willing to take ownership of responsibilities.
- Highly motivated and able to work in a fast-paced environment.
- Comfortable coordinating with multiple stakeholders and vendors.
- Able to work in Tuas (Company transport provided from Joo Koon MRT ).
Preferred Qualities
- Positive attitude with a willingness to learn.
- Strong attention to detail and problem-solving skills.
- Able to adapt to changing priorities and business needs.
- Good time management and organizational skills.
- Previous experience in front desk or reception duties is an advantage.
Vacancy posted 6 days ago
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